Administration Officer - Small Works

Skanska UK Plc; Sutton-in-Ashfield; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking company as an Administration Officer, where you will play a vital role in supporting the Operational Team across multiple hospitals. This exciting position involves managing small works tasks, liaising with clients and sub-contractors, and ensuring efficient administrative processes. With a focus on customer care and flexibility, you will contribute to the success of a diverse and inclusive team dedicated to building a better society. If you're looking to make a meaningful impact in a supportive environment, this role is perfect for you.

Qualifications

• Experience in a similar administrative role is essential.
• Level 2 qualification preferred but not mandatory.
• Strong IT skills and customer care abilities are crucial.

Responsibilities

• Provide administrative support to the Operational Team.
• Log and track tasks, ensuring timely completion.
• Liaise with clients and sub-contractors for task management.

Skills

Administrative Support

Customer Care Skills

IT Skills

Office 365

Education

Level 2 Administrative Qualification

Tools

Small Works Database

Concept System

Job description

Skanska, one of the world’s leading project development and construction groups, is an inclusive and responsible business that is helping to build a better society.

We are looking for an Administration Officer to join our Building Services team in Mansfield.

Working as an Administration Officer you will be responsible for providing administrative support to the Operational Team at Kings Mill Hospital, Newark General Hospital and Mansfield Community Hospital.

What you'll do:

• Log and track small works tasks on the small works database.
• Support the Small Works Manager in delivery of the small works service
• Liaise with the client representatives to provide all quotes and information in a timely manner.
• Ensure sub-contractor purchase orders and uplifts are actioned in a timely manner and in line with financial policies.
• Keep all databases/spreadsheets related to the above activities up to date.
• Liaise with our sub-contractors in relation to attendance and timescales for completing tasks and
• Ensure completion information from sub-contractors is received in a timely manner.
• Close down tasks following receipt of completion documentation ensuring these are scanned into the Concept system prior to the closure of the ticket.

What you'll bring to the role:

• Demonstrable experience in a similar post.
• Level 2 administrative qualification (preferred not essential if previous experience can evidence suitability to role)
• Excellent IT skills – knowledge of Office 365 would be advantageous.
• Able to work flexibly to meet the demands of the service.
• High standard of customer care skills.

*Please note that this role is a 12-month contract*

Equal opportunities

We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.

We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.

Reasonable adjustments

We would like you to perform at your best at every stage of our recruitment process. Please contact us using [e-mail] if you require any adjustments that would support you throughout your application.

More information about the role

Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: [e-mail]

The closing date for this vacancy may be subject to change any time at the sole discretion of the business.

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