Facility Safety & Operations Leader

Ikea; Bletchley; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

15% IKEA discount

Life Assurance

Pension contributions

Season Ticket Transport Loan

End-of-year gift

Job summary

IKEA Milton Keynes is seeking a Unit Facility Management Specialist to create a safe, compliant, and efficient environment. You will coordinate tasks with internal teams and external FM suppliers, support budgeting and business planning, and report on delivery to the Unit FM Manager.

The role requires knowledge of CAFM systems, regulatory compliance, and the ability to inspect services, manage audits, and contribute to cost control.

Qualifications

• Experience managing facilities and FM services in a large retail/store environment.
• Knowledge of safety, compliance, and regulatory requirements for FM operations.
• Ability to coordinate internal teams and external FM suppliers.

Responsibilities

• Manage FM services to ensure safety, compliance, maintenance, and improvements for a safe and operational environment
• Coordinate tasks with internal teams and external FM suppliers & service providers, and report on delivery to the Unit FM Manager
• Support tendering processes, contribute to goal setting, budgeting, and business planning
• Ensure compliance with regulations, collaborate with 3rd parties, and provide technical support for FM operations and projects
• Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope
• Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks
• Coordinate and produce relevant reports within the FM scope
• Support the tendering process for new and/or potential FM service providers by assisting the service providers during site visits
• Contribute with insights to the goal-setting, the FM budgeting activities and the annual business plan in the unit
• Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area
• Follow-up on permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka
• Collaborate with 3rd parties regarding FM-related services and property-related assets in order to secure compliance with local regulations and authorities
• Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model
• Participate in projects within FM-related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation

Skills

Facility management

Budgeting

Reporting

Tendering

Regulatory compliance

Vendor coordination

Site safety

CAFM systems

Tools

CAFM

Job description

IKEA Milton Keynes is seeking a Unit Facility Management Specialist to create a safe, compliant, and efficient environment. You will coordinate tasks with internal teams and external FM suppliers, support budgeting and business planning, and report on delivery to the Unit FM Manager.

The role requires knowledge of CAFM systems, regulatory compliance, and the ability to inspect services, manage audits, and contribute to cost control.