Facility Management Specialist

Ikea; Bletchley; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

15% IKEA discount

Life Assurance

Pension contributions

Season Ticket Transport Loan

End-of-year gift

Job summary

IKEA Milton Keynes is seeking a Unit Facility Management Specialist to create a safe, compliant, and efficient environment. You will coordinate tasks with internal teams and external FM suppliers, support budgeting and business planning, and report on delivery to the Unit FM Manager.

The role requires knowledge of CAFM systems, regulatory compliance, and the ability to inspect services, manage audits, and contribute to cost control.

Qualifications

• Experience managing facilities and FM services in a large retail/store environment.
• Knowledge of safety, compliance, and regulatory requirements for FM operations.
• Ability to coordinate internal teams and external FM suppliers.

Responsibilities

• Manage FM services to ensure safety, compliance, maintenance, and improvements for a safe and operational environment
• Coordinate tasks with internal teams and external FM suppliers & service providers, and report on delivery to the Unit FM Manager
• Support tendering processes, contribute to goal setting, budgeting, and business planning
• Ensure compliance with regulations, collaborate with 3rd parties, and provide technical support for FM operations and projects
• Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope
• Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks
• Coordinate and produce relevant reports within the FM scope
• Support the tendering process for new and/or potential FM service providers by assisting the service providers during site visits
• Contribute with insights to the goal-setting, the FM budgeting activities and the annual business plan in the unit
• Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area
• Follow-up on permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka
• Collaborate with 3rd parties regarding FM-related services and property-related assets in order to secure compliance with local regulations and authorities
• Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model
• Participate in projects within FM-related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation

Skills

Facility management

Budgeting

Reporting

Tendering

Regulatory compliance

Vendor coordination

Site safety

CAFM systems

Tools

CAFM

Job description

Candidate profile (text) - Default language IKEA Milton Keynes is looking to welcome a Unit Facility Management Specialist. Are you passionate about creating a safe, compliant, and efficient environment? Do you thrive on coordinating tasks, managing budgets, and ensuring top-notch facility services? If so, we have the perfect opportunity for you!,

• Manage FM services to ensure safety, compliance, maintenance, and improvements for a safe and operational environment
• Coordinate tasks with internal teams and external FM suppliers & service providers, and report on delivery to the Unit FM Manager
• Support tendering processes, contribute to goal setting, budgeting, and business planning
• Ensure compliance with regulations, collaborate with 3rd parties, and provide technical support for FM operations and projects
• Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope
• Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks
• Coordinate and produce relevant reports within the FM scope
• Support the tendering process for new and/or potential FM service providers by assisting the service providers during site visits
• Contribute with insights to the goal-setting, the FM budgeting activities and the annual business plan in the unit
• Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area
• Follow-up on permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka
• Collaborate with 3rd parties regarding FM-related services and property-related assets in order to secure compliance with local regulations and authorities
• Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model
• Participate in projects within FM-related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation

WE CARE FOR THE PEOPLE

It takes the diversity of thought, background, and culture to make great ideas a reality. We welcome candidates from all walks of life, including those with disabilities, to join us, and feel valued in the workplace. Come see the wonderful workday where we create a better everyday life for the many

Why you will love us

• Living our values
• Being your unique self, while respecting and including others
• A passion for home furnishing
• Performing & delivering while learning & developing
• Having fun!
  Knowledge of how to plan, organise, and manage costs and expenditures for a given area, as well as how to assess and mitigate risks in a business environment.
• Understand the FM scope, delivery model, and business processes, including work order management, contract and supplier management, with experience in hard FM services such as Heating & Cooling systems, Electrics and plumbing.
• Knowledgeable about sustainability in FM, including energy and water consumption, waste management, and transforming operations to be climate positive and contribute to a circular society.
• Have an analytical mindset, be detail-oriented with strong analytical and reporting capabilities to deliver unit KPI's.
• You are prepared to take leadership for your tasks and area of responsibility, act as an ambassador within the FM area, collaborate effectively, be service-minded and customer-driven, and embody IKEA culture and values.
• Experience using CAFM systems and understanding RAMS.
  "You care about making a positive impact in the world. You understand greatness requires thinking differently. An inclusive and accepting work environment is important to you."

"A job at IKEA is so much more than home furnishings. Together, we work to make a better everyday life for the many. It's the perfect fit if you want to contribute, grow, and share. Join the team and start a better life for yourself."

• The Start Date of employment will be discussed at interview.
• Competitive starting salary of £32,500.00 per annum, based on competence and experience.
• 39 Hours working 5 days per week, including 1 weekend per 3 weeks. Flexibility is required for this role.
• We can discuss flexibility to match your life and our business needs during the interview.

WORKING WITH US HAS ITS REWARDS

Our co-workers bring unique ideas and talent to work every day, and we offer a variety of benefits that suit their and their family's everyday needs.

• 15% IKEA discount & discount portal helping you save £100's on High-street retailers.
• Life Assurance of 4 times your pay, enhanced statutory pension contributions & interest-free loans.
• Season Ticket Transport Loan - We care about the planet and encourage sustainable commuting to our stores with a 15% subsidised transport loan of your annual transport fare.
• End-of-year gift - As a thank you in December, every Co-worker receives a gift!