Facilities & Workplace Lead (6-Month Contract) – Lunch Provided

Victoria Lindfield Associates; Greater London; On-site; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Free daily lunch

Benefits package

Job summary

Victoria Lindfield Associates is seeking an Office & Facilities Coordinator for a 6-month contract in Mayfair (Green Park). The role is fully office-based with a day of benefits including a free daily lunch and a competitive salary of £45,000–£60,000 DOE.

You will join the London Corporate Services team and be responsible for the smooth day-to-day running of the office, facilities operations, and delivering a professional, welcoming environment for staff and visitors.

Qualifications

• 5+ years' experience in office management, facilities coordination, or corporate services.

Responsibilities

• Overseeing daily office operations to ensure facilities and workplace services run smoothly and efficiently.
• Supporting health & safety compliance, workplace inspections, fire safety, and risk assessments.
• Coordinating facilities and logistics for internal meetings, corporate events, and visiting employees.
• Managing external suppliers and contractors, liaison with building management regarding maintenance, repairs, and facilities requirements.
• Coordinating vendor invoices, departmental billing, and monthly expense reporting.
• Managing office moves, desk allocations, and new joiner workspace arrangements, liaising with IT.
• Overseeing office supplies, catering provisions, postal services, and courier deliveries.
• Maintaining exceptional standards of presentation, service, and guest experience.
• Preparing office communications and providing occasional reception cover.

Skills

Office management

Facilities coordination

Health & safety knowledge

Microsoft Office / Outlook

Tools

Microsoft Office

Workplace management systems

Outlook

Job description

Victoria Lindfield Associates is seeking an Office & Facilities Coordinator for a 6-month contract in Mayfair (Green Park). The role is fully office-based with a day of benefits including a free daily lunch and a competitive salary of £45,000–£60,000 DOE.

You will join the London Corporate Services team and be responsible for the smooth day-to-day running of the office, facilities operations, and delivering a professional, welcoming environment for staff and visitors.