Facilities Service Administrator — Dynamic FM Admin & Data

Circle Health Group; Glasgow; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Life insurance

Wellbeing resources

Job summary

Circle Health Group is seeking a Facilities Service Administrator in Glasgow to support the National Enquiry Centre, Monday to Friday, 37.5 hours. The role includes data processing for MMS/EBME, handling enquiries, asset data management, and invoice processing.

The successful candidate will have strong IT skills (MS Word/Excel/Outlook), attention to detail in data input, and proven customer service abilities. Competitive benefits accompany the ongoing commitment to staff well-being.

Qualifications

• Proven accurate IT/keyboard skills with MS Word, Excel and Outlook.
• Maths and English at GCSE level or equivalent required.
• Data input experience with attention to detail.
• Ability to learn new software applications.
• Customer service experience preferred.

Responsibilities

• Be an active member of the facilities team and support day-to-day operations.
• Provide data processing for MMS and EBME systems.
• Handle enquiries via email and telephone.
• Liaise with external service providers/contractors.
• Schedule and monitor maintenance requests and manage asset data.
• Process invoices and maintain document control for audits.

Skills

MS Word

Excel

Outlook

Data input

Customer service

Team player

Problem solving

Organisational skills

Written/verbal communication

Education

GCSE/Standard Grade/National 4/5 Mathematics

GCSE/Standard Grade/National 4/5 English

Tools

MMS

EBME Management system

Job description

Circle Health Group is seeking a Facilities Service Administrator in Glasgow to support the National Enquiry Centre, Monday to Friday, 37.5 hours. The role includes data processing for MMS/EBME, handling enquiries, asset data management, and invoice processing.

The successful candidate will have strong IT skills (MS Word/Excel/Outlook), attention to detail in data input, and proven customer service abilities. Competitive benefits accompany the ongoing commitment to staff well-being.