Facilities Admin Specialist: Data, Scheduling & Compliance

Circle Health Group; Glasgow; Hybrid; GBP 22,000 - 27,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Life insurance

Staff engagement hub

Wellbeing resources

Employee recognition programmes

Training and development opportunities

Job summary

Circle Health Group is seeking a Facilities Administrator for the National Enquiry Centre in Hillington, Glasgow. This full-time, permanent role offers 37.5 hours per week from Monday to Friday, 8am–4pm, with a salary up to £24,947 per annum.

You will be part of the facilities team, handling day-to-day operations, data processing for MMS/EBME systems, and responding to enquiries by phone and email, while coordinating with service providers and maintaining audit-ready documents.

Qualifications

• Accurate IT/keyboard skills with proficiency in MS Word, Excel and Outlook.
• GCSE/Standard Grade/National 4/5 in Mathematics and English.
• Data input experience with high attention to detail.
• Ability to learn new software applications.
• Good team player.
• Problem solving and analytical skills.
• Excellent telephone manner.
• Strong organisational skills and ability to prioritise.
• Excellent written/verbal communication and interpersonal skills.

Responsibilities

• Be an active member of the facilities team, supporting day-to-day operations.
• Provide data processing for MMS and EBME Management system.
• Handle enquiries via email and telephone.
• Liaise with external service providers/contractors.
• Schedule and monitor maintenance requests.
• Maintain document control files for audit and compliance.

Skills

Data entry

Attention to detail

MS Word

MS Excel

Outlook

Education

GCSE Maths & English

Tools

MS Word

MS Excel

Outlook

Job description

Circle Health Group is seeking a Facilities Administrator for the National Enquiry Centre in Hillington, Glasgow. This full-time, permanent role offers 37.5 hours per week from Monday to Friday, 8am–4pm, with a salary up to £24,947 per annum.

You will be part of the facilities team, handling day-to-day operations, data processing for MMS/EBME systems, and responding to enquiries by phone and email, while coordinating with service providers and maintaining audit-ready documents.