Facilities Assistant Manager: Contracts, Compliance & Ops

Construction, Property and Engineering; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Randstad CPE is seeking an Assistant Facilities Manager to support daily site operations across the property portfolio. You will handle helpdesk, oversee CAFM systems, and assist with contract administration and compliance tasks.

The role requires 2+ years in facilities administration, strong Excel and PO/invoicing experience, and familiarity with plans like Planon/Maximo. On-site UK-based position.

Qualifications

• 2+ years of experience in Facilities Administration, Contract Support, or an Assistant FM role within commercial or residential properties.
• Proficiency in CAFM software (e.g., Maximo, Planon, Webcycle) and Microsoft Excel. Strong background in PO raising, invoicing, and SLA management.
• IOSH Managing Safely or Health & Safety qualification is highly desirable.
• Excellent organizational skills, strong verbal and written communication, and the ability to multitask effectively under tight deadlines.

Responsibilities

• Serve as the main point of contact for daily helpdesk operations, logging, triaging, and allocating work orders to internal engineers and external contractors.
• Maintain CAFM/works management systems (e.g., Planon, Maximo, Elogbooks), ensuring job statuses, SLA tracking, and resolution details are accurately updated.
• Oversee site documentation, health & safety folders, and compliance records, ensuring all operational files are organized and audit-ready.

Skills

CAFM software

Excel

PO raising

SLA management

Communication skills

Tools

Planon

Maximo

Webcycle

Job description

Randstad CPE is seeking an Assistant Facilities Manager to support daily site operations across the property portfolio. You will handle helpdesk, oversee CAFM systems, and assist with contract administration and compliance tasks.

The role requires 2+ years in facilities administration, strong Excel and PO/invoicing experience, and familiarity with plans like Planon/Maximo. On-site UK-based position.