Facilities Operations & Safety Coordinator

Close Brothers; Greater London; Hybrid; GBP 28,000 - 42,000; Part time

Benefits offered by this job

Hybrid working

Job summary

Close Brothers is seeking a Workplace Coordinator to support Facilities Operations, including health and safety, front-of-house services, and third-party contractor coordination across multiple sites. Hybrid working is available and applications are encouraged from diverse backgrounds.

The role covers moves, space planning, security processes, and financial tasks such as budgeting and POs. Excellent communication and confidentiality are essential.

Qualifications

• Experience coordinating office moves and space planning, including space changes, lockers, and desk numbering.
• Ability to monitor health and safety performance and assist with training across multiple sites.
• Strong customer service skills and clear, professional communication.
• Respect for confidentiality and data handling.
• Collaborative team player with flexibility to adapt to changing priorities.

Responsibilities

• Office Moves & Space planning: support moves and space change requests, update space booking system.
• Quality assurance: conduct rounds to monitor building condition, housekeeping and safety performance.
• Health and Safety: organize training, maintain records, represent Workplace team in meetings.
• Facilities Helpdesk: coordinate with contractors to meet SLAs, produce monthly reports.
• Security/Access Control: assist with CCTV and access control audits and security protocols.
• Front of House Services Management: act as first point of contact for Reception Contract and training.
• Finance management: assist with monthly reactive budget, raise POs and track payments.
• Maintenance and Cleaning BAU: monitor day-to-day maintenance and SLA/KPI delivery.

Skills

Office moves

Health and safety

Customer service

Confidentiality

Team player

Job description

Close Brothers is seeking a Workplace Coordinator to support Facilities Operations, including health and safety, front-of-house services, and third-party contractor coordination across multiple sites. Hybrid working is available and applications are encouraged from diverse backgrounds.

The role covers moves, space planning, security processes, and financial tasks such as budgeting and POs. Excellent communication and confidentiality are essential.