Facilities Operations Coordinator – Bristol

NAB-Jones Lang LaSalle Services; West of England; On-site; GBP 24,000 - 30,000; Full time

Job summary

JLL is seeking a highly organized Facilities Administrator to join the team in Bristol on a client site. The role involves allocating work to engineers, updating Corrigo, raising PORs, and managing proposals for higher-value jobs.

Strong coordination, communication, and admin skills are essential for timely service delivery. You will maintain calendars, handle customer inquiries, book subcontractors, and ensure compliant documentation and filing on Sharepoint.

Qualifications

• High level of organisation and attention to detail.
• Strong written and verbal communication.
• Ability to prioritise tasks and manage time.
• Proficiency with Corrigo and related software.
• Experience coordinating jobs or managing service professionals.
• Familiarity with procurement and raising purchase orders.
• Ability to multitask in a fast-paced environment.
• Knowledge of Microsoft Office and compliance requirements.

Responsibilities

• Assign jobs to engineers and service professionals at the start and end of the day.
• Input updates onto the Corrigo system and email service professionals when their assistance is required.
• Raise Purchase Order Requests (POR) for materials and planned jobs.
• Create proposals on Corrigo for works over £1k with pricing and attached documents.
• Address customer queries promptly by phone, email, or Corrigo.
• Book subcontractors onto job sites and manage scheduling.
• Input all job bookings onto a shared calendar for coordination.
• Close Work Orders on Corrigo after completion and maintain accurate records.
• Create and organise folders on Sharepoint to store documents and ensure compliance.
• Raise remedial actions or follow-ups after service visits.

Skills

Organisation

Communication

Multitasking

Corrigo

Procurement

Tools

Corrigo

SharePoint

Microsoft Office

Job description

JLL is seeking a highly organized Facilities Administrator to join the team in Bristol on a client site. The role involves allocating work to engineers, updating Corrigo, raising PORs, and managing proposals for higher-value jobs.

Strong coordination, communication, and admin skills are essential for timely service delivery. You will maintain calendars, handle customer inquiries, book subcontractors, and ensure compliant documentation and filing on Sharepoint.