Facilities Administrator: Scheduling & Service Coordination

Jones Lang LaSalle Incorporated; West of England; On-site; GBP 26,000 - 32,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Bristol is seeking a highly organized Facilities Administrator to coordinate daily operations on client sites for Rolls-Royce. You will assign jobs to engineers, input updates in Corrigo, raise purchase orders, and prepare proposals for larger works while maintaining clear records and timely communication.

The role requires strong multitasking, attention to detail, and proficiency in Corrigo and MS Office.

Qualifications

• High level of organisation and attention to detail.
• Strong oral and written communication.
• Proficiency with Corrigo and Microsoft Office.
• Experience coordinating jobs or service professionals.
• Familiarity with procurement processes and raising purchase orders.

Responsibilities

• Assign jobs to engineers and service professionals daily.
• Input updates into Corrigo and email crews as needed.
• Raise PORs for materials and planned work.
• Create Corrigo proposals for works over £1k with pricing details.
• Close Work Orders and maintain a shared calendar.
• Organise SharePoint folders and keep compliance documents.
• Follow up with customers to ensure timely resolutions.

Skills

Organizational skills

Communication

Time management

Coordination

Multitasking

Problem solving

Microsoft Office

Tools

Corrigo

SharePoint

Purchase Orders

Job description

Jones Lang LaSalle Incorporated in Bristol is seeking a highly organized Facilities Administrator to coordinate daily operations on client sites for Rolls-Royce. You will assign jobs to engineers, input updates in Corrigo, raise purchase orders, and prepare proposals for larger works while maintaining clear records and timely communication.

The role requires strong multitasking, attention to detail, and proficiency in Corrigo and MS Office.