Facilities Operations Coordinator

Jll; West of England; On-site; GBP 25,000 - 32,000; Full time

Job summary

JLL in Bristol is seeking a highly organised Facilities Administrator to manage daily operations and coordinate engineers and service professionals. You will input updates into Corrigo, raise PORs, create proposals for works over £1k, and attach relevant documents for client review.

The role requires strong attention to detail, excellent communication, and the ability to multitask in a fast-paced environment. Based in Bristol, the position is office-based within a supportive team culture.

Qualifications

• High level of organisation and attention to detail.
• Strong communication skills, both oral and written.
• Ability to effectively prioritise tasks and manage time efficiently.
• Proficiency in Corrigo and other relevant software applications.
• Experience coordinating jobs or managing service professionals is preferred.
• Familiarity with procurement processes and raising purchase orders.

Responsibilities

• Assign jobs to engineers and service professionals at day start and end.
• Input updates onto the Corrigo system and email service professionals as needed.
• Raise Purchase Order Requests for materials and planned jobs.
• Create proposals on Corrigo for works over £1k with details and pricing.
• Attach documents such as job reports and funding requests to Corrigo.
• Address customer queries via phone, email or Corrigo and follow up on callouts.
• Book subcontractors onto job sites and schedule on a shared calendar.
• Close Work Orders on Corrigo after completion and maintain filing in Sharepoint.
• Raise remedial actions after service visits to ensure customer satisfaction.
• Ensure all compliance documents are stored per guidelines.

Skills

Organisation

Communication

Time management

Corrigo

Procurement

Microsoft Office

Attention to detail

Tools

Corrigo

Job description

JLL in Bristol is seeking a highly organised Facilities Administrator to manage daily operations and coordinate engineers and service professionals. You will input updates into Corrigo, raise PORs, create proposals for works over £1k, and attach relevant documents for client review.

The role requires strong attention to detail, excellent communication, and the ability to multitask in a fast-paced environment. Based in Bristol, the position is office-based within a supportive team culture.