Facilities Operations Coordinator

Office Angels; London; On-site; GBP 35,000 - 40,000; Full time

Job summary

Join a vibrant team as a Facilities Operations Coordinator, where your organizational and communication skills will shine! This permanent role places you at the heart of facilities operations, ensuring a welcoming and efficient office environment. You will manage daily inspections, assist with onboarding, and provide exceptional customer service. This is more than just a job; it's an opportunity to showcase your skills and make a difference in a collaborative workplace that values innovation and teamwork. If you're ready to grow and excel in your career, we want to hear from you!

Qualifications

• Experience in customer service or administrative roles is highly desirable.
• Proficient in Microsoft Office and other computer applications.

Responsibilities

• Conduct daily inspections of the office and meeting rooms.
• Provide outstanding reception cover to maintain high operational standards.

Skills

Microsoft Office

Communication Skills

Customer Service

Organizational Skills

Problem-Solving

Education

Experience in Customer Service

Experience in Administrative Roles

Tools

ServiceNow

Job description

Facilities Operations Coordinator *Advertised by OA West End

Join our dynamic team as a Facilities Operations Coordinator, where your organisational and communication skills will shine! In this permanent role, you will be at the heart of our IHQ Facilities Operations, ensuring our office environment is welcoming, efficient, and well-maintained. If you have a knack for administration and a passion for exceptional customer service, this is the perfect opportunity for you!

JOB TITLE: Facilities Operations Coordinator

CONTRACT: Permanent

SALARY: £35,000-£40,000

Key Responsibilities:

Facilities

• Conduct daily inspections of the office and meeting rooms, checking temperatures, maintenance issues, and cleaning standards.


• Ensure meeting rooms are set up with proper arrangements and stocked with necessary supplies.


• Assist in the proactive management of office operations and provide coverage for colleagues during absences.


• Help manage access for new starters and visitors, ensuring a smooth onboarding experience.

Reception

• Provide outstanding reception cover to maintain high operational standards at our site.

General Administration

• Raise purchase requisitions and verify invoices as needed.


• Assist with various administrative tasks, including postal services and stationery supplies.


• Respond to staff requests and log tasks using ServiceNow.


• utilise in-house systems for training, courier services, expenses, and invoicing.

Environment, Safety & Security

• Participate in weekly fire alarm tests and safety checks.


• Ensure compliance with health and safety protocols for all relevant areas.


• Contribute to environmental initiatives and participate in emergency response processes.

Technical and Communication Skills:

• Proficient in Microsoft Office and other computer applications.


• Excellent communication abilities to engage effectively with visitors, contractors, and staff.


• Strong customer service skills with a proactive approach to problem-solving.


• Highly organised with the ability to multitask and work independently while being a collaborative team player.


• Keen attention to detail and sound judgement in responding to changing business needs.

Preferred Education and Experience:

• Experience in customer service or administrative roles is highly desirable.

Why Join Us?
This is more than just a job; it's an opportunity to become part of a vibrant team that values innovation and collaboration. If you are looking for a role where you can make a difference and showcase your skills, we want to hear from you!

How to Apply:
If you are excited about this opportunity and ready to take on a role that will empower you to grow and excel, please submit your application today. Let's create an inspiring workplace together!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.