Facilities Moves & Projects Coordinator

cmegroup; Belfast City District; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Bonus Programme

Equity Programme

Employee Stock Purchase Plan (ESPP)

Private Medical and Dental coverage

Mental Health Benefit Programme

Group Pension Plan

Income Protection

Life Assurance

Cycle To Work

EV Car Benefit Scheme

Gym Membership

Family Leave

Education Assistance - MBA/Advanced …

Ongoing Employee Development Training/

Hybrid Working

Job summary

CME Group Belfast office is seeking a Project Coordinator I - Facilities to support the Facilities Manager and International Facilities Management Team. The role focuses on moves, desk reservations, maintenance, contractor oversight, and health and safety documentation.

On-site, five days a week, you will manage move management and desk reservation software, coordinate with vendors, and assist with monthly and quarterly premises reports while ensuring regulatory compliance and high service

Qualifications

• Strong PC skills with proficiency in Microsoft and Google apps.
• Excellent communication and presentation skills.
• Ability to take ownership of move management and desk reservation software.
• Experience in corporate organisations preferred.
• Experience in facilities or similar role beneficial.
• Experience managing internal moves and small projects.
• Experience with move management software and facilities systems.
• IOSH and/or NEBOSH health and safety certification.
• First Aid certification

Responsibilities

• Assist with all aspects of moves and changes, including small construction projects, furniture procurement, allocation of storage, filing and keys.
• Ownership of desk reservation and move management software, ensuring neighbourhoods, seating plans and CADM reports are always current.
• Assist with internal events, including furniture changes, catering, set up and down etc.
• Assistance with collating planned maintenance documentation and ensuring compliance with regulations
• Overseeing contractors and vendors as and when required
• Liaising with Landlord service providers, including escalation of critical items, ensuring the highest standards of services are provided
• Raising facilities related requisitions and purchase orders
• First response and management of first aid incidents
• Assistance with health and safety documentation, including the production and upkeep of building information packs
• First response to helpdesk requests and emails, actioning as required in a timely manner
• Fulfil any additional ad hoc duties as and when required to meet the needs of the business
• Assistance with the production of both monthly and quarterly premises reports for senior management

Skills

PC skills (Microsoft & Google)

Communication skills

Ownership of move management software

Tools

Move management software

Desk reservation software

Job description

CME Group Belfast office is seeking a Project Coordinator I - Facilities to support the Facilities Manager and International Facilities Management Team. The role focuses on moves, desk reservations, maintenance, contractor oversight, and health and safety documentation.

On-site, five days a week, you will manage move management and desk reservation software, coordinate with vendors, and assist with monthly and quarterly premises reports while ensuring regulatory compliance and high service