Project Coordinator I - Facilities

CME Group Inc.; Belfast City District; Hybrid; GBP 29,000 - 38,000; Full time

Benefits offered by this job

Hybrid Working

Private Medical and Dental coverage

Gym Membership

Cycle to Work

Job summary

CME Group Belfast office is seeking a Project Coordinator I - Facilities to support the Facilities Manager and International Facilities Management Team in daily operations, moves, desk reservations, and compliance tasks.

You will coordinate moves and changes, manage supplier relationships, assist with health and safety documentation, and contribute to monthly premises reporting, ensuring high standards of service on-site.

Qualifications

• Strong PC skills with proficiency in Microsoft and Google applications.
• Excellent communication and presentation skills.
• Ability to own move management and desk reservation software.

Responsibilities

• Assist with moves and changes, including small construction projects and furniture procurement.
• Own desk reservation and move management software; keep neighbourhoods and seating plans up to date.
• Assist with internal events, including furniture changes and catering setup.
• Collate planned maintenance docs and ensure regulatory compliance.
• Oversee contractors and vendors as needed.
• Liaise with landlord service providers and escalate critical items.
• Raise facilities requisitions and purchase orders.
• First response and management of first aid incidents.
• Assist health and safety documentation and building information packs.
• Respond to helpdesk requests and emails promptly.
• Fulfil additional ad hoc duties to meet business needs.
• Help produce monthly and quarterly premises reports for senior management.

Skills

Microsoft Office

Google Workspace

Communication skills

Presentation skills

Move management software

Tools

Move management software

Desk reservation software

CADM reports

Job description

Role: Project Coordinator I - Facilities Location: CME Group Belfast office Working Pattern - Monday - Friday - 5 days on-site

Summary: Support the Facilities Manager and wider International Facilities Management Team with general office requests, administration, moves and changes, DSE assessments, upkeep of move management and desk reservation software, planned maintenance, overseeing and escorting contractors, vendors and ad hoc tasks.

Responsibilities include:

• Assist with all aspects of moves and changes, including small construction projects, furniture procurement, allocation of storage, filing and keys
• Ownership of desk reservation and move management software, ensuring neighbourhoods, seating plans and CADM reports are always current
• Assist with internal events, including furniture changes, catering, set up and down etc.
• Assistance with collating planned maintenance documentation and ensuring compliance with regulations
• Overseeing contractors and vendors as and when required
• Liaising with Landlord service providers, including escalation of critical items, ensuring the highest standards of services are provided
• Raising facilities related requisitions and purchase orders
• First response and management of first aid incidents
• Assistance with health and safety documentation, including the production and upkeep of building information packs
• First response to helpdesk requests and emails, actioning as required in a timely manner
• Fulfil any additional ad hoc duties as and when required to meet the needs of the business
• Assistance with the production of both monthly and quarterly premises reports for senior management

Essential skills:

• Strong PC skills – Must be highly proficient in Microsoft and Google applications
• Excellent communication and presentation skills
• Ability to take ownership of move management and desk reservation software

Desirable skills and experience:

• Previous experience working for a corporate organisation
• Previous experience in a facilities or similar role would be beneficial although not essential.
• Previous experience managing internal moves and changes and small project works
• Previous working experience with move management software and other facilities systems
• IOSH and/or NEBOSH health and safety certification
• First Aid certification

Company Benefits:

• Bonus Programme Equity Programme Employee Stock Purchase Plan (ESPP) Private Medical and Dental coverage Mental Health Benefit Programme Group Pension Plan Income Protection Life Assurance Cycle To Work EV Car Benefit Scheme Gym Membership Family Leave Education Assistance – MBA/Advanced Degree/Bachelor Degree Ongoing Employee Development Training/Certification Hybrid Working #LI-RK2 #LI-Hybrid #nijobs.com

Hybrid Working #LI-RK2 #LI-Hybrid #nijobs.com

CME Group: Where Futures are Made

CME Group is the world’s leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it – all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we’re looking for more. At CME Group, we embrace our employees' unique experiences and skills to ensure that everyone’s perspectives are acknowledged and valued.

As an equal-opportunity employer, we consider all potential employees without regard to any protected characteristic.