Project Coordinator I - Facilities

CME Group; Belfast City District; On-site; GBP 26,000 - 35,000; Full time

Benefits offered by this job

Bonus Programme

Equity Programme

Employee Stock Purchase Plan (ESPP)

Private Medical and Dental coverage

Mental Health Benefit Programme

Group Pension Plan

Income Protection

Life Assurance

Cycle To Work

EV Car Benefit Scheme

Gym Membership

Family Leave

Education Assistance – MBA/Advanced D°

Ongoing Employee Development Training/

Hybrid Working

Job summary

CME Group Belfast office is seeking a Project Coordinator I – Facilities to support the Facilities Manager and the International Facilities Management Team. You will handle moves, desk reservations, vendor management, and bid coordination for health and safety documentation.

You will respond to helpdesk requests, assist with maintenance records, and contribute to monthly and quarterly premises reports for senior management.

Qualifications

• Strong PC skills with proficiency in Microsoft and Google applications.
• Excellent communication and presentation skills.
• Ability to own move management and desk reservation software.

Responsibilities

• Assist with moves and changes including small construction projects and furniture procurement.
• Own desk reservation and move management software and keep seating plans current.
• Assist with internal events, including furniture changes and catering logistics.
• Collate maintenance documentation and ensure regulatory compliance.
• Oversee contractors and vendors as required.
• Coordinate with landlord service providers and escalate critical items.
• Raise facilities requisitions and purchase orders.
• First response to health and safety tasks and incidents.
• Support health and safety documentation and building information packs.
• Handle helpdesk requests and ad hoc duties as needed.
• Support monthly and quarterly premises reporting.

Skills

Microsoft Office

Communication

Move management software

Tools

Desk reservation software

CADM reports

Job description

Role: Project Coordinator I - Facilities

Location: CME Group Belfast office

Working Pattern - Monday - Friday - 5 days on-site

Summary:

Support the Facilities Manager and wider International Facilities Management Team with general office requests, administration, moves and changes, DSE assessments, upkeep of move management and desk reservation software, planned maintenance, overseeing and escorting contractors, vendors and ad hoc tasks.

Responsibilities include:

• Assist with all aspects of moves and changes, including small construction projects, furniture procurement, allocation of storage, filing and keys

• Ownership of desk reservation and move management software, ensuring neighbourhoods, seating plans and CADM reports are always current

• Assist with internal events, including furniture changes, catering, set up and down etc.

• Assistance with collating planned maintenance documentation and ensuring compliance with regulations

• Overseeing contractors and vendors as and when required

• Liaising with Landlord service providers, including escalation of critical items, ensuring the highest standards of services are provided

• Raising facilities related requisitions and purchase orders

• First response and management of first aid incidents

• Assistance with health and safety documentation, including the production and upkeep of building information packs

• First response to helpdesk requests and emails, actioning as required in a timely manner

• Fulfil any additional ad hoc duties as and when required to meet the needs of the business

• Assistance with the production of both monthly and quarterly premises reports for senior management

Essential skills:

• Strong PC skills – Must be highly proficient in Microsoft and Google applications

• Excellent communication and presentation skills

• Ability to take ownership of move management and desk reservation software

Desirable skills and experience:

• Previous experience working for a corporate organisation

• Previous experience in a facilities or similar role would be beneficial although not essential.

• Previous experience managing internal moves and changes and small project works

• Previous working experience with move management software and other facilities systems

• IOSHand/or NEBOSH health and safety certification

• First Aid certification

Company Benefits:

• Bonus Programme

• Equity Programme

• Employee Stock Purchase Plan (ESPP)

• Private Medical and Dental coverage

• Mental Health Benefit Programme

• Group Pension Plan

• Income Protection

• Life Assurance

• Cycle To Work

• EV Car Benefit Scheme

• Gym Membership

• Family Leave

• Education Assistance – MBA/Advanced Degree/Bachelor Degree

• Ongoing Employee Development Training/Certification

• Hybrid Working

CME Group: Where Futures are Made

CME Group is the world’s leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it – all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we’re looking for more.

At CME Group, we embrace our employees’ unique experiences and skills to ensure that everyone’s perspectives are acknowledged and valued. As an equal-opportunity employer, we consider all potential employees without regard to any protected characteristic.

CME Group: Where Futures are Made

CME Group is the world’s leading derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career by shaping tomorrow. We invest in your success and you own it – all while working alongside a team of leading experts who inspire you in ways big and small. Problem solvers, difference makers, trailblazers. Those are our people. And we’re looking for more.

At CME Group, we embrace our employees’ unique experiences and skills to ensure that everyone’s perspectives are acknowledged and valued. As an equal-opportunity employer, we consider all potential employees without regard to any protected characteristic.