Facilities Manager

MTS; London; On-site; GBP 35,000 - 40,000; Full time

Job summary

An established industry player is seeking a Facilities Manager to oversee operations at their London headquarters. This dynamic role involves maintaining safe and functional workspaces, managing relationships with venue landlords, and ensuring compliance with health and safety regulations. The ideal candidate will bring a wealth of experience in facilities management, demonstrating excellent organizational and communication skills. With a competitive salary and benefits package, this is an exciting opportunity to contribute to a forward-thinking organization committed to excellence in service delivery.

Benefits

Annual Leave: 21 days plus bank holidays

Performance Bonus

Health Benefits

Pension Plan

Flexible Working Style

Immediate Start

Qualifications

• Experience in facilities management with a focus on safety and compliance.
• Strong organizational skills to manage multiple priorities effectively.

Responsibilities

• Maintain and manage facilities ensuring compliance with health and safety regulations.
• Build relationships with landlords and manage venue renovations and maintenance.

Skills

Facilities Management

Health and Safety Management

Organizational Skills

Analytical Skills

Communication Skills

Negotiation Skills

Education

Health and Safety Qualification (IOSH, NEBOSH)

Experience in Facilities Management

Job description

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Join Our Team as Facilities Manager!

Mobile Testing Solutions Ltd (“MTS”) is a global exam service provider for a variety of exam boards which also has an online exam preparation school.

Join Our Team as Facilities Manager!

Mobile Testing Solutions Ltd (“MTS”) is a global exam service provider for a variety of exam boards which also has an online exam preparation school.

We’re on the lookout for a Facilities Manager to join our team at our London headquarters, located at 65 Westcroft Square, on a full-time, initially on a 12-months fixed-term contract. If you thrive in dynamic exam environments and take pride in maintaining safe, secure, well-organised and functional workspaces, this could be the perfect role for you.

What You'll Do

• Maintain a clear understanding of the full portfolio of MTS’s venues, maintaining up-to-date databases and tacit knowledge of all facility details, including capacities, configurations, measurements, floor plans, photographs, lease parameters including lease terms and conditions, contents and local processes and procedures
• Build and maintain relationships with all MTS’s venue landlords, managing agents and associated key contacts
• Manage MTS’s facilities and venues building renovations, venue moves, new venue appraisals, new venue on-boarding and support the set-up and break-down of MTS’s ‘pop-up’ or sub-contracted venues
• Carry out maintenance and general repair work at MTS’s venues and to oversee contractors for specialist maintenance, cleaning, repairs or improvement works
• Ensure all MTS’s venues comply with relevant health and safety regulations in force in the relevant jurisdiction. This will include owning key processes and linking with MTS’s HR function for any training programmes and documentation required
• Ensure all MTS’s venues comply with fire safety regulations according to local laws and specific building requirements
• Ensure MTS’s venues adhere to agreed standards of environmental protection, including developing key aims that seek to decrease or offset carbon emissions, optimise recycling capacity and reduce landfill use and manage waste effectively
• Ensure MTS’s venues have adequate security and security risk management, including ensuring compliant keys and locks management, maintenance of security alarms, CCTV, etc
• Manage agreed suppliers to MTS’s venues and facilities, including utility suppliers, cleaning contractors, lift and alarm system contractors, waste management suppliers including local councils, cleaning companies, building contractors, gardeners and any other venue-related suppliers
• Work with MTS’s Procurement Manager and Finance Manager in selecting suppliers, or switching suppliers, with a focus on achieving cost savings and value for money
• Keep accurate and up-to-date records of supplies (eg stationery, equipment, etc) held at MTS’s venues, and work with the Procurement Manager and Head of Exams on keeping stores of supplies adequate for the volume of activity in each venue
• Keep accurate and up-to-date records of assets held at MTS’s venues and storage facilities, working in collaboration with the Head of Exams Technology & Network on the computer assets, but acting independently on the non-computer assets (eg furniture, fixtures and fittings)
• Work with the Sales Team on joint targets to increase utilisation of MTS’s saleable venues
• Develop and maintain relationships with potential and existing customers (eg local corporates, public sector bodies, exam companies, training providers, etc) who will be renting MTS’s exam and computer rooms
• Develop and administer programmes, procedures and guidelines to help align the workforce with the strategic goals of the Company
• Comply fully with MTS’s GDPR and data protection policies and standards and Safeguarding (Children and Vulnerable People) policy, setting a strong example to others in this area
• Effectively manage direct reports by providing regular and timely feedback on performance
  
  

What You Bring

• Any range of educational and work backgrounds in facilities management
• A recognised health and safety management qualification, eg IOSH, NEBOSH (desirable)
• Significant experience working in the Senior Management Team
• Well versed in facilities management best practices
• Excellent attention to detail
• Good analytical and critical thinking
• Excellent organisational and time management skills, with the ability to manage multiple priorities and meet deadlines
• Self-starter
• Excellent communication, interpersonal and relationship-building skills
• Good negotiation skills
• Can Do Attitude
• Eligibility to live and work in the UK
  
  

What We Offer

• Competitive Pay: £35,000 to £40,000 per annum, including London weighting
• Working Hours: Mon-Fri, 9am-5pm, 35-hour working week 35 hours per week
• Annual Leave: 21 days of annual leave, plus bank holidays with an increment of one additional annual leave day for each year of continuous service to the company, up to a maximum of 26 days, plus bank holidays
• Performance Bonus: Annual company performance bonus as per our policy
• Health Benefits: Access to a healthcare scheme after a successful probation period
• Pension Plan: Enrolment in the NEST pension scheme
• Immediate Start: We're eager to have you on board immediately!
• Location: This is an office-based role with flexible working style, at our Head Office at 65 Westcroft Square, London, W6 0TA, UK and occasional UK and international travel (Ireland and Europe)
  
  

Safer Recruitment Process

MTS is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all employees and any stakeholders to share this commitment.

The recruitment process of selected candidates at each stage will require to complete some safer recruitment checks, which include:

• Completion of a Self-Declaration Questionnaire during selection process regarding suitability to work with children/vulnerable adults
• An Enhanced DBS check with Child and Adult Barred List information (or equivalent for overseas applicants)
• At least two satisfactory references, one of which must be the most recent employer
• Proof of identity and right to work in the UK
  
  

Only shortlisted candidates will be contacted for an interview. If you do not hear from us within one month after the closing date, please consider your application unsuccessful this time.

Why Join Us? We're proud to have been recognised as the SME Employer of the Year 2025 – Silver Award. Joining MTS means becoming part of a dynamic team that values innovation, integrity and growth.

Ready to Apply? If you're excited about this opportunity and meet the criteria, we'd love to hear from you! Please submit your up-to-date CV through the platform where you discovered this job advertisement.

Application Deadline: 21 May 2025 (Please note, if we receive a substantial number of qualified applications, we may conclude the application process prior to the advertised closing date

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Education Administration Programs

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