Office/ Facilities Manager

JR United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player in publishing seeks a proactive office manager to enhance workplace services in their vibrant London office. This role involves leading a facilities team, managing office operations, and orchestrating internal events to foster an inclusive culture. Ideal candidates will bring extensive experience in facilities management and a strong customer service orientation. If you're ready to make a significant impact in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Extensive facilities and office management experience within companies of 150 plus staff.
• Excellent written and verbal communications skills with high attention to detail.

Responsibilities

• Managing and developing a small facilities team and overseeing office management processes.
• Coordinating office layout changes, internal events, and health & safety checks.

Skills

Facilities Management

Office Management

Event Coordination

Team Development

Customer Service

Health & Safety Compliance

Communication Skills

Job description

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This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an office manager with facilities experience to join their team with a remit to shape and drive outstanding workplace services, manage facilities, coordinate internal events, and promote a supportive, vibrant and inclusive office culture.

Responsibilities will include:

• Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
• Managing office preventative maintenance and repairs
• Developing and continuously improve office management processes and SLAs
• Monitoring usage of common areas, meeting rooms, and workspaces
• Coordinating office layout changes, desk assignments, and expansion plans
• Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
• Assist in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
• Actively assisting with in-house events
• Leading the organisation of the Christmas party and any other functions as required to pre-agreed budgets
• Overseeing the reception operations and the welcome experience
• Manage cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
• Negotiate leases, renewals, and service agreements
• Health & Safety compliance and conducting appropriate risk assessments
• Coordinate onboarding and offboarding equipment needs for employees
• Reporting facility-related issues or metrics to senior management
• Administration and renewal of Company insurance policies

We are looking for:

• Extensive facilities and office management experience within companies of 150 plus staff
• Experience in coordinating and delivering seamless office events
• Track record of successful line management and team development
• Excellent written and verbal communications skills
• Numerate and accurate, with excellent attention to detail
• Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
• Confident and decisive, with firm but helpful approach and hands-on team attitude

Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy