Facilities & Maintenance Admin Coordinator (Temp 12m)

Triumph; Hinckley; On-site; GBP 21,000 - 27,000; Full time

Job summary

Triumph is seeking a Temporary Maintenance & Facilities Administrator to support the Facilities and Maintenance teams across two sites in Hinckley. This role handles administrative tasks, scheduling, compliance, and contractor coordination on a fixed-term 12-month contract.

The successful candidate will manage purchase orders, invoices, access control, inspections, and records, while coordinating waste management and asset registers.

Qualifications

• Maths and English GCSE Grade C / 4 or above.
• Excellent attention to detail, with a strong focus on accuracy.
• Proficient in Microsoft packages.
• Able to make logical, evidence-based decisions using facts and data.
• Effective communicator.Organisation and negotiation skills.
• Full UK driving licence.

Responsibilities

• Provide Facilities and Maintenance administrative support, including purchase orders, contractor invoices, fleet servicing, training records, workspace audits, PPM scheduling, reactive maintenance coordination, and asset register management.
• Administer access control and monitor CCTV, and liaising with internal and external security.
• Coordinate contractor and visitor management, ensuring compliance documentation, inductions, bookings, statutory certifications, and maintenance callout records are maintained and up to date.
• Maintain accurate compliance records and audit documentation, supporting inspections, audits (including LOTO and COSHH), and regulatory compliance requirements.
• Support financial and HR administration, including budget monitoring, requisitions, credit card reconciliations, and time and attendance records.
• Coordinate waste management activities, including disposal processes, environmental initiatives, material movements, and document control.

Job description

Triumph is seeking a Temporary Maintenance & Facilities Administrator to support the Facilities and Maintenance teams across two sites in Hinckley. This role handles administrative tasks, scheduling, compliance, and contractor coordination on a fixed-term 12-month contract.

The successful candidate will manage purchase orders, invoices, access control, inspections, and records, while coordinating waste management and asset registers.