Facilities & Front Desk Coordinator

Iss; Southease; On-site; GBP 20,000 - 28,000; Full time

Job summary

ISS is seeking a Facilities Administrator to provide essential administrative and operational support across all aspects of facilities management. You will welcome visitors, manage front-of-house tasks, and help ensure a safe, secure, and well-organised workplace.

Working in a fast-paced environment, you will perform inductions, assist with maintenance visits, support environmental and HSEQ compliance, and help with audits and project delivery. Excellent English and IT skills are required.

Qualifications

• Ideally experience working within a Facilities environment.
• Strong team player with the ability to work collaboratively.
• Excellent communication skills with a good standard of written and spoken English.
• Good IT skills and confidence using Microsoft Office applications.
• Customer-focused approach with a commitment to service excellence.
• Strong problem-solving skills.
• Experience working in a fast-paced environment.
• Willingness to be appointed as a First Aider and Fire Warden.

Responsibilities

• Welcome visitors and provide front-of-house support.
• Ensure site security procedures are followed at all times.
• Deliver support services including porterage, meeting room management, and management of the Facilities Management mailbox.
• Conduct inductions for new starters, including Health & Safety and environmental inductions.
• Undertake, facilitate, and oversee reactive maintenance and planned preventative maintenance (PPM) visits.
• Support compliance with environmental and HSEQ standards, including relevant assessments and arrangements.
• Complete and assist with audits, including security audits.
• Provide general administrative support and assist in the delivery of low to medium-risk projects.

Skills

Facilities experience

Team player

English proficiency

Customer service

Problem solving

Fast-paced environment experience

First Aider / Fire Warden willingness

Job description

ISS is seeking a Facilities Administrator to provide essential administrative and operational support across all aspects of facilities management. You will welcome visitors, manage front-of-house tasks, and help ensure a safe, secure, and well-organised workplace.

Working in a fast-paced environment, you will perform inductions, assist with maintenance visits, support environmental and HSEQ compliance, and help with audits and project delivery. Excellent English and IT skills are required.