Facilities Finance Administrator

CBRE Global Workplace Solutions (GWS); Nottingham; On-site; GBP 26,000 - 38,000; Full time

Job summary

CBRE Global Workplace Solutions in Nottingham is seeking a Finance Administrator to join our team. The role involves maintaining QHSE documentation, managing the CAFM system, scheduling engineers, handling calls, and processing timesheets, expenses, supplier invoices, and sales invoices.

You will participate in Contract Review meetings and produce monthly reports with the contract manager, ensuring tasks stay within SLAs and deadlines in a busy facilities environment.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.
• Experience with invoices/raising POs.

Responsibilities

• Maintain QHSE documentation using CBRE systems (eLogbooks, Hazard Reports, training & competency records, PPE).
• Manage CAFM system as on-site key user including PPM records, reactives and reporting.
• Schedule engineers across client sites and allocate work.
• Answer client calls and route jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend and contribute to weekly/monthly Contract Review & finance meetings.
• Create monthly customer reports with the contract manager.
• Plan call outs, maintenance visits, and delivery of materials within SLAs.
• Raise Extra Works jobs and accurate Purchase Orders promptly.
• Review and process supplier invoices and raise sales invoices on time.
• Run and review Profit & Loss reports monthly and monitor debt.

Skills

Similar administrative role

FM industry experience

Invoices / POs

Customer service

Tools

CAFM system

Job description

CBRE Global Workplace Solutions in Nottingham is seeking a Finance Administrator to join our team. The role involves maintaining QHSE documentation, managing the CAFM system, scheduling engineers, handling calls, and processing timesheets, expenses, supplier invoices, and sales invoices.

You will participate in Contract Review meetings and produce monthly reports with the contract manager, ensuring tasks stay within SLAs and deadlines in a busy facilities environment.