Finance Administrator

CBRE Global Workplace Solutions (GWS); Nottingham; On-site; GBP 26,000 - 38,000; Full time

Job summary

CBRE Global Workplace Solutions in Nottingham is seeking a Finance Administrator to join our team. The role involves maintaining QHSE documentation, managing the CAFM system, scheduling engineers, handling calls, and processing timesheets, expenses, supplier invoices, and sales invoices.

You will participate in Contract Review meetings and produce monthly reports with the contract manager, ensuring tasks stay within SLAs and deadlines in a busy facilities environment.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.
• Experience with invoices/raising POs.

Responsibilities

• Maintain QHSE documentation using CBRE systems (eLogbooks, Hazard Reports, training & competency records, PPE).
• Manage CAFM system as on-site key user including PPM records, reactives and reporting.
• Schedule engineers across client sites and allocate work.
• Answer client calls and route jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend and contribute to weekly/monthly Contract Review & finance meetings.
• Create monthly customer reports with the contract manager.
• Plan call outs, maintenance visits, and delivery of materials within SLAs.
• Raise Extra Works jobs and accurate Purchase Orders promptly.
• Review and process supplier invoices and raise sales invoices on time.
• Run and review Profit & Loss reports monthly and monitor debt.

Skills

Similar administrative role

FM industry experience

Invoices / POs

Customer service

Tools

CAFM system

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Finance Administrator to join our growing team in Nottingham!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.