Facilities Finance Administrator

CBW Staffing Solutions Limited; Coventry; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

25 days annual leave

Training, development & progression

Job summary

CBW Staffing Solutions Limited is seeking an organised Facilities Finance Administrator to support the day-to-day financial and administrative running of a key facilities management contract in Coventry.

The ideal candidate will have administration or contract support experience, strong financial awareness, and keen attention to detail. This predominantly office-based role is suited to someone based in or around Coventry, with occasional travel to Bristol when required.

Qualifications

• Previous experience in administration, contract support or a finance-related role
• Experience within FM, construction or building services would be advantageous
• Good financial acumen and confidence handling invoices, costs and purchase orders
• Excellent attention to detail and organisational skills
• Confident communication skills when dealing with contractors, suppliers and colleagues
• Ability to manage workloads independently and work to deadlines
• Proactive approach with a strong team mentality

Responsibilities

• Manage the day-to-day financial administration of the contract
• Raise and manage work orders, ensuring information is accurate and jobs are correctly closed
• Process purchase orders and deal with supplier and contractor queries
• Prepare and submit client invoices, ensuring accurate and timely billing
• Check supplier invoices and resolve any discrepancies
• Monitor outstanding costs, payments and billing activity
• Track additional works from quotation through to completion and invoicing
• Maintain financial trackers and spreadsheets to support contract reporting
• Work closely with operational teams to ensure the smooth running of the contract

Skills

Administration

Finance awareness

Communication skills

Time management

Job description

Facilities Finance Administrator - Coventry - Global Facilities Management Organisation

We are seeking an organised Contract Support (Finance) to support the day-to-day financial and administrative running of a key facilities management contract within the water industry.

The ideal candidate will have previous administration or contract support experience, good financial awareness and strong attention to detail. Experience within FM, construction or building services would be advantageous.

This is a predominantly office-based role, ideally suited to someone based in or around Coventry, with occasional travel to Bristol when required.

Package

• - Salary of £30,000 – £35,000 per annum, depending on experience
• - Core hours are Monday - Friday (40 hours per week)
• - 25 days annual leave plus bank holidays
• - Training, development & progression opportunities

Responsibilities

• - Manage the day-to-day financial administration of the contract
• - Raise and manage work orders, ensuring information is accurate and jobs are correctly closed
• - Process purchase orders and deal with supplier and contractor queries
• - Prepare and submit client invoices, ensuring accurate and timely billing
• - Check supplier invoices and resolve any discrepancies
• - Monitor outstanding costs, payments and billing activity
• - Track additional works from quotation through to completion and invoicing
• - Maintain financial trackers and spreadsheets to support contract reporting
• - Work closely with operational teams to ensure the smooth running of the contract

Qualifications

• - Previous experience in administration, contract support or a finance-related role
• - Experience within FM, construction or building services would be advantageous
• - Good financial acumen and confidence handling invoices, costs and purchase orders
• - Excellent attention to detail and organisational skills
• - Confident communication skills when dealing with contractors, suppliers and colleagues
• - Ability to manage workloads independently and work to deadlines
• - Proactive approach with a strong team mentality

If you are an experienced Administrator or Contract Support professional with good financial awareness and are looking for your next opportunity, we would love to hear from you.