Facilities and Maintenance Administrator

Confidential; Coventry; On-site; GBP 47,000 - 57,000; Full time

Job summary

Confidential is recruiting an interim Facilities and Maintenance Administrator for a leading logistics business based in Coventry. You'll support the UK Engineering and Facilities team by coordinating contractors, maintaining records, dashboards and RAMS, and ensuring compliance across the Coventry site.

The 6-month, fully onsite assignment offers proactive administration across multiple sites and cost-tracking opportunities.

Qualifications

• Strong office administration skills and proficiency in Microsoft Office.
• Clear written and verbal communication skills.
• Fluent spoken and written English.
• Ability to manage several tasks, meet deadlines and follow assignments through to completion.
• Professional approach to handling confidential information.
• Valid driving licence and access to a vehicle.

Responsibilities

• Arranging contractor service visits and coordinating RAMS, inductions and insurance details.
• Maintaining maintenance trackers and dashboards, including Qpulse and the maintenance management system.
• Tracking service contracts and renewal dates.
• Supporting procurement administration and purchase requisitions.
• Keeping budget and expenditure trackers accurate.
• Assisting internal audits and maintaining documentation per guidance and legislation.
• Recording task completion, overdue activities and contractor hours.
• Liaising with colleagues, suppliers and contractors to resolve queries.
• Identifying opportunities to improve administrative processes and cost savings.

Skills

Office administration

Microsoft Office

Communication

Attention to detail

Independent working

Confidential information

Fluent English

Driving licence

Tools

Qpulse

Maintenance management system

Job description

EA First is recruiting an interim Facilities and Maintenance Administrator for a leading logistics business based in Coventry.

Supporting the UK Engineering and Facilities team, you'll coordinate contractors, maintain records and help keep maintenance activities organised and compliant.

This role would suit a proactive administrator who enjoys working with different teams and keeping track of competing priorities.

6 month interim role. Fully onsite - Coventry.

EA First are working with one of the fastest growing logistics businesses in the UK.

They're looking for an experienced Facilities and Maintenance Administrator for a period of 6 months based out of their Coventry site.

As Facilities and Maintenance Administrator, you'll provide administrative and coordination support across the Coventry site.

Your responsibilities will include:

• Arranging contractor service visits and coordinating supporting documentation, including risk assessments and method statements (RAMS), inductions and insurance details.
• Maintaining maintenance trackers, dashboards and company systems, including Qpulse and the maintenance management system.
• Tracking service contracts and highlighting renewal dates.
• Supporting purchase requisitions and procurement administration.
• Keeping budget and expenditure trackers accurate and up to date.
• Supporting internal audits and maintaining documentation in line with relevant guidance and legislation.
• Recording and monitoring task completion, overdue activities and contractor hours.
• Liaising with colleagues, suppliers and contractors to resolve queries and upscale issues when needed.
• Identifying opportunities to improve administrative processes and support cost savings.

We're looking for an organised, reliable administrator with strong attention to detail and the confidence to work with colleagues and contractors across multiple sites.

You'll bring:

• Strong office administration skills and proficiency in Microsoft Office.
• The ability to manage several tasks, meet deadlines and follow assignments through to completion.
• Clear written and verbal communication skills.
• A proactive approach to resolving queries and keeping records accurate.
• The ability to work independently and collaborate with different teams.
• A professional approach to handling confidential information.
• Fluent spoken and written English.
• A valid driving licence, access to a vehicle and flexibility to travel between sites.
• Experience supporting an engineering, facilities or maintenance team would be useful, although it is not essential.

28,000 (pro-rata)

6 month interim assignment

Fully onsite - Coventry