Facilities Finance Administrator

CBW Staffing Solutions Ltd; Coventry; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

25 days leave

Pension scheme

Training & progression

Job summary

CBW Staffing Solutions Ltd is seeking a highly organised Facilities Finance Administrator to support the day-to-day financial and administrative running of a key facilities management contract in the Coventry area. The role involves handling invoices, purchase orders and contract reporting, with occasional travel to Bristol as required.

The successful candidate will have strong Excel skills, attention to detail and the ability to work independently to tight deadlines, within a predominantly

Qualifications

• Experience in administration, contract support or a finance-related role.
• Experience within FM, construction or building services would be advantageous.
• Good financial acumen and confidence handling invoices, costs and purchase orders.
• Strong Microsoft Excel skills.
• Excellent attention to detail and organisational skills.
• Confident communication with contractors, suppliers and colleagues.

Responsibilities

• Manage the day-to-day financial administration of the contract.
• Raise and manage work orders, ensuring information is accurate and jobs are correctly closed.
• Process purchase orders and deal with supplier and contractor queries.
• Prepare and submit client invoices, ensuring accurate and timely billing.
• Check supplier invoices and resolve any discrepancies.
• Monitor outstanding costs, payments and billing activity.
• Track additional works from quotation through to completion and invoicing.
• Maintain financial trackers and spreadsheets to support contract reporting.
• Work closely with operational teams to ensure the smooth running of the contract.

Skills

Finance administration

Excel skills

Job description

Facilities Finance Administrator - Coventry - Global Facilities Management Organisation

We are seeking an organised Contract Support (Finance) to support the day-to-day financial and administrative running of a key facilities management contract within the water industry.

The ideal candidate will have previous administration or contract support experience, good financial awareness and strong attention to detail. Experience within FM, construction or building services would be advantageous.

This is a predominantly office-based role, ideally suited to someone based in or around Coventry, with occasional travel to Bristol when required.

Package

Salary of £30,000 – £35,000 per annum, depending on experience

Core hours are Monday - Friday (40 hours per week)

25 days annual leave plus bank holidays

Generous workplace pension scheme

Training, development & progression opportunities

Responsibilities

• Manage the day-to-day financial administration of the contract
• Raise and manage work orders, ensuring information is accurate and jobs are correctly closed
• Process purchase orders and deal with supplier and contractor queries
• Prepare and submit client invoices, ensuring accurate and timely billing
• Check supplier invoices and resolve any discrepancies
• Monitor outstanding costs, payments and billing activity
• Track additional works from quotation through to completion and invoicing
• Maintain financial trackers and spreadsheets to support contract reporting
• Work closely with operational teams to ensure the smooth running of the contract

Qualifications

• Previous experience in administration, contract support or a finance-related role
• Experience within FM, construction or building services would be advantageous
• Good financial acumen and confidence handling invoices, costs and purchase orders
• No formal finance qualifications required
• Strong Microsoft Excel skills
• Excellent attention to detail and organisational skills
• Confident communication skills when dealing with contractors, suppliers and colleagues
• Ability to manage workloads independently and work to deadlines
• Proactive approach with a strong team mentality