Facilities Coordinator - London Strand (CL1)

JR United Kingdom; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading commercial real estate firm is seeking a proactive Facilities Coordinator to enhance their operations in London. The role includes coordinating maintenance, ensuring compliance with health and safety regulations, and fostering relationships with clients and tenants. The ideal candidate will have strong organizational skills and experience in facilities management, contributing to a safe and efficient work environment.

Qualifications

• Knowledge of UK health & safety and compliance regulations.
• Experience in facilities management is advantageous.
• Proactive mindset with customer-oriented focus.

Responsibilities

• Serve as primary contact for facility-related queries.
• Coordinate maintenance and oversee building services.
• Conduct safety inspections and maintain compliance records.

Skills

Organizational Skills

Communication

Multitasking

Education

IOSH or NEBOSH certification

Tools

Microsoft Office Suite

CAFM or work order systems

Job description

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Facilities Coordinator - London Strand (CL1), london (city of london)

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Client:

Newmark

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

4

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Headquartered in New York, Newmark has a strong global presence, offering services in leasing advisory, capital markets, property management, valuation, and workplace strategy.

With a growing footprint in EMEA, Newmark is expanding its London operations and is seeking a proactive, detail-oriented Facilities Coordinator to support day-to-day operations and help deliver best-in-class service to clients and tenants.

The Facilities Coordinator will be responsible for supporting the effective delivery of facilities management services across assigned properties in London. This role requires a highly organised individual with excellent communication skills, capable of liaising with vendors, internal stakeholders, and property occupiers to ensure a safe, efficient, and welcoming work environment.

• Serve as the first point of contact for facility-related queries from tenants, vendors, and internal teams.
• Coordinate with service providers to schedule and oversee maintenance, repairs, cleaning, security, and other building services.
• Conduct regular site inspections and audits to ensure safety, compliance, and upkeep of facilities.
• Assist with budgeting, invoice processing, and financial reporting related to facilities services.
• Maintain and update records of maintenance schedules, contracts, permits, and compliance documents.
• Support the implementation of sustainability initiatives and workplace optimisation projects.
• Assist with space planning and office moves or changes as needed.
• Ensure health & safety standards are maintained and assist with incident reporting and risk assessments.
• Liaise with property managers and landlords regarding building infrastructure, policies, and procedures.

Experience:

Knowledge of UK health & safety and compliance regulations.

Excellent organisational and multitasking skills.

Strong communication and interpersonal abilities.

Proficient in Microsoft Office Suite; experience with CAFM or work order systems is a plus.

IOSH or NEBOSH certification (desirable).

Team player with a customer-focused attitude and a proactive mindset.

Newmark is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.