Facilities Coordinator — Digital Systems & Process Improvement

Sweco UK Ltd; Leeds; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Flexible and hybrid working (Flexworks

Pension contribution

Life Assurance

Private Medical Insurance

Discretionary annual bonus

25 days holiday + 5 extra days

Cycle2Work Scheme

Employee Assistance Programme

Sweco Benefit Select discounts

Salary Sacrifice Electric Vehicle

Tree planting for new starters

Job summary

Sweco UK Ltd. is seeking a proactive Facilities Co-ordinator to manage facilities services and drive process improvements across its Leeds office network.

The role focuses on co-ordination, information management and introducing smart systems for reporting and compliance. Based in a city-centre Leeds office with flexible, hybrid working, you’ll support the Facilities Manager, review processes and embed efficient, auditable records and digital workflows.

Qualifications

• Experience in facilities management, workplace services, property administration or a similar co-ordination role.
• Strong administrative and organisational skills, with excellent attention to detail.
• Confident IT and digital skills, with the ability to maintain accurate systems and records.
• Excellent communication, interpersonal and relationship-management skills.
• The ability to work independently, take ownership of defined activities and escalates concerns appropriately.
• Good analytical, problem-solving and process-improvement skills.
• An interest in health, safety, compliance and continuous improvement.

Responsibilities

• Coordinate day-to-day facilities activities across Sweco’s UK and Ireland offices.
• Review and streamline facilities management processes and information flows for efficiency.
• Develop and implement digital systems, trackers and workflows for reporting and compliance.
• Record, monitor and escalate facilities issues and actions.
• Maintain auditable records for buildings, maintenance, contracts and safety.
• Monitor inspections, certifications and planned maintenance; flag overdue items.
• Support health and safety, ISO, CDM and other compliance activities.
• Manage supplier and contractor administration including documentation and approvals.
• Provide timely information on service performance, expenditure and improvement opportunities.
• Work with Facilities Manager to embed improved procedures and digital solutions.

Skills

Facilities management

Administration

Digital skills

Communication

Independent work

Problem solving

Health & safety

Tools

IT systems

Job description

Sweco UK Ltd. is seeking a proactive Facilities Co-ordinator to manage facilities services and drive process improvements across its Leeds office network.

The role focuses on co-ordination, information management and introducing smart systems for reporting and compliance. Based in a city-centre Leeds office with flexible, hybrid working, you’ll support the Facilities Manager, review processes and embed efficient, auditable records and digital workflows.