Facilities Coordinator - Digital FM Systems (12-month FTC)

Sweco; Ledston; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Flexible working policy

Pension contribution

Life Assurance

Private Medical Insurance

Discretionary bonus

Job summary

Sweco is seeking a proactive Facilities Co-ordinator to support safe, welcoming, well-managed workplaces across the UK and Ireland. This 12-month fixed-term role is based in our city-centre Leeds office with a minimum of three days per week in the office.

You will help streamline facilities processes, implement digital systems, and support health and safety, compliance and vendor management. Strong admin and IT skills are essential.

Qualifications

• Experience in facilities management, workplace services, or property administration.
• Strong administrative and organisational skills with high attention to detail.
• Confident IT and digital skills to maintain accurate systems and records.
• Excellent communication and stakeholder management.

Responsibilities

• Coordinate facilities services across Sweco's UK and Ireland offices.
• Streamline facilities management processes and information flows.
• Develop digital systems, trackers and workflows for reporting and compliance.
• Record, monitor, progress and escalate facilities issues.
• Maintain auditable records for buildings, maintenance, inspections, utilities, contracts and safety.
• Monitor statutory inspections, certifications and planned maintenance; highlight overdue items.

Skills

Facilities management

Administrative

IT skills

Communication

Independent working

Analysis

Continuous improvement

Job description

Sweco is seeking a proactive Facilities Co-ordinator to support safe, welcoming, well-managed workplaces across the UK and Ireland. This 12-month fixed-term role is based in our city-centre Leeds office with a minimum of three days per week in the office.

You will help streamline facilities processes, implement digital systems, and support health and safety, compliance and vendor management. Strong admin and IT skills are essential.