Facilities Coordinator – 12 Month FTC - Hull

QED Legal Recruitment Limited; Hull and East Yorkshire; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Private pension

Medical insurance

Generous annual leave

Collaborative working environment

Hybrid and agile working

Job summary

QED Legal Recruitment Limited is seeking a proactive Facilities Coordinator to manage the day-to-day operations across multiple UK offices from its Hull base. The role combines hands-on maintenance, compliance, and project support in a hybrid working environment.

You will collaborate with landlords, contractors and internal teams, ensuring safety, efficiency and well-maintained offices while supporting moves and workplace improvements.

Qualifications

• Experience with office health and safety procedures.
• IOSH qualification or working towards one.
• Strong organisational skills with the ability to manage multiple priorities.
• Effective communication with colleagues, contractors and suppliers.
• Proficient IT skills in MS Excel, Word and PowerPoint.

Responsibilities

• Coordinating day-to-day facilities operations across multiple UK offices.
• Liaising with landlords, maintenance contractors and suppliers.
• Supporting health and safety compliance, including risk assessments.
• Tracking actions and addressing facilities and safety issues promptly.
• Assisting with office moves, refurbishments and improvements.
• Maintaining facilities records and building safety information.
• Developing and updating facilities policies and procedures.
• Managing facility requests and tickets in Salesforce.
• Coordinating complex business travel arrangements.
• Supporting internal and external events and ensuring offices run smoothly.

Skills

Organisational skills

Health and safety

Communication

Problem solving

Teamwork

Education

IOSH qualification

Tools

Excel

Word

PowerPoint

Job description

Facilities Coordinator – 12 Month Fixed-Term Contract

Location: Hull, East Yorkshire

Salary: Competitive, dependent on experience

Job Type: Full Time | 12 Month FTC

Hours: 35 hours per week

Working Pattern: Hybrid / Agile Working

Travel: Regular travel to UK offices, with occasional overnight stays

An excellent opportunity has arisen for a proactive and organised Facilities Coordinator to join the Facilities team of a well-established and forward-thinking legal services organisation based in Hull.

This is a varied and hands-on position, supporting the day-to-day management, maintenance and smooth running of multiple office locations across the UK.

Working closely with colleagues, landlords, contractors and external suppliers, you will help ensure that offices remain safe, compliant, well-maintained and efficient, while supporting facilities projects, office moves and workplace improvements.

Offering hybrid working, an excellent benefits package and exposure to multi-site facilities management, this opportunity would suit someone who enjoys a varied role combining practical problem-solving, facilities administration and health and safety responsibilities.

The Role As Facilities Coordinator, your responsibilities will include:

• Coordinating day-to-day facilities operations, building maintenance and repairs across multiple UK offices.
• Liaising with landlords, maintenance contractors, suppliers and third-party service providers.
• Supporting workplace health and safety compliance, including risk assessments and workstation assessments.
• Monitoring outstanding actions and ensuring facilities and safety issues are addressed promptly.
• Assisting with office moves, refurbishments, minor maintenance works and facilities improvement projects.
• Maintaining accurate facilities records, compliance documentation and building safety information.
• Supporting the review and development of facilities policies, procedures and processes.
• Managing facilities-related requests and tickets through Salesforce.
• Coordinating and booking complex business travel arrangements.
• Supporting internal and external events and ensuring offices operate effectively.

About You We are looking for a practical, organised and approachable individual who enjoys taking ownership of tasks and ensuring things run smoothly.

Essential requirements:

• Previous experience or a good working knowledge of office health and safety procedures.
• IOSH qualification or currently working towards one.
• Strong organisational skills with the ability to manage multiple priorities.
• Confident communication skills and the ability to build relationships with colleagues, contractors and suppliers.
• Good IT skills, particularly Microsoft Excel, Word and PowerPoint.
• A proactive, flexible and hands-on approach to problem-solving.
• Ability to work independently and make sound decisions.
• Full UK driving licence and access to a car.
• Willingness to travel regularly between UK offices, including occasional overnight stays.

Desirable experience:

• Previous experience in Facilities Coordination, Facilities Management or Office Management.
• Knowledge of Health and Safety Executive (HSE) guidance.
• First Aid at Work qualification.
• Fire Marshal training or certification.
• Experience supporting multi-site office operations.

Previous experience within a law firm or legal services organisation is not essential.

What's on Offer?

• Competitive salary, dependent on experience.
• 12-month fixed-term contract.
• Hybrid and agile working arrangements.
• 35-hour working week.
• Private pension.
• Medical insurance.
• Generous annual leave allowance.
• Supportive and collaborative working environment.
• Opportunity to gain experience supporting facilities operations across multiple UK locations.

This is an excellent opportunity to join a progressive organisation offering flexibility, variety and a supportive working environment.