Facilities Coordinator

Mint People; Uxbridge; Presencial; GBP 27.000 - 33.000; Jornada completa

Descripción de la vacante

Mint People is seeking an experienced Facilities Coordinator in Uxbridge to ensure smooth day‑to‑day office operations and high workplace standards. You will support security, HR, legal teams and external contractors while managing suppliers and equipment servicing.

The role emphasizes health and safety compliance, risk assessments and onboarding new staff. It is a temporary contract requiring strong organisation and proactive problem solving in a corporate setting.

Formación

• At least 5 years’ experience in facilities or office coordination in a corporate environment.
• Degree education in health & safety or project management is preferred.
• Strong MS Office skills including Word, Excel, Outlook, PowerPoint and SharePoint.
• Excellent communication and customer service abilities.
• Ability to multitask and prioritise workloads effectively.
• Strong organisational skills and attention to detail.

Responsabilidades

• Coordinate day-to-day soft services operations and maintain high office standards.
• Ensure workplace aesthetics and office environments remain professional and best in class.
• Support workplace requests and coordinate with internal stakeholders.
• Coordinate planned preventative maintenance (PPM) schedules.
• Provide support for internal meetings and events.
• Work with security, HR, legal teams and external contractors.
• Liaise with landlords, suppliers and contractors to maintain office standards.
• Coordinate facilities requests and general office support.
• Maintain office supplies and arrange servicing of office equipment.
• Support reception duties and visitor management when required.
• Assist with onboarding new employees including office orientation and access control.
• Ensure health and safety documentation and compliance is maintained.
• Carry out workplace risk assessments including DSE and fire risk assessments.
• Support audits and ensure compliance procedures are followed.
• Raise purchase orders and track supplier payments.
• Assist with budget monitoring and expense management.
• Support ESG initiatives within office operations.
• Travel to other office locations when required for holiday cover or operational support.

Conocimientos

Communication skills

multitask

organisational skills

independent work

Educación

Bachelor’s degree in health & safety or project management

Herramientas

Word

Excel

Outlook

PowerPoint

SharePoint

Descripción del empleo

Facilities Coordinator

Location: Uxbridge
Salary: £30,000

We are currently recruiting for an experienced Facilities Coordinator to join a professional corporate environment based in Uxbridge.

This is an excellent opportunity for a highly organised and proactive individual with previous facilities or office coordination experience who enjoys working in a fast-paced environment and delivering exceptional workplace support services.

The Role

The Facilities Coordinator will be responsible for supporting the smooth day-to-day running of the office, ensuring workplace standards remain professional, efficient and compliant at all times.

Key Responsibilities

• Coordinate day-to-day soft services operations and maintain high office standards
• Ensure workplace aesthetics and office environments remain professional and best in class
• Support workplace requests and coordinate with internal stakeholders
• Coordinate planned preventative maintenance (PPM) schedules
• Provide support for internal meetings and events
• Work closely with security, HR, legal teams and external contractors
• Liaise with landlords, suppliers and contractors to maintain office standards
• Coordinate facilities requests and general office support
• Maintain office supplies and arrange servicing of office equipment
• Support reception duties and visitor management when required
• Assist with onboarding new employees including office orientation and access control
• Ensure health and safety documentation and compliance is maintained
• Carry out workplace risk assessments including DSE and fire risk assessments
• Support audits and ensure compliance procedures are followed
• Raise purchase orders and track supplier payments
• Assist with budget monitoring and expense management
• Support ESG initiatives within office operations
• Travel to other office locations when required for holiday cover or operational support

Requirements

• Minimum 5 years’ experience within facilities or office coordination in a corporate environment
• Ideally degree educated with health & safety or project management qualifications
• Strong Microsoft Office skills including Word, Excel, Outlook, PowerPoint and SharePoint
• Excellent communication and customer service skills
• Ability to multitask and prioritise workloads effectively
• Strong organisational skills and attention to detail
• Professional and confident approach with the ability to work independently and within a team
• Strong analytical and administrative abilities

Job Type: Temporary