Facilities Coordinator

Proftech Talent; Banbury; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Training and development provided

Varied and hands-on facilities role

ASAP start

Job summary

Proftech Talent is recruiting a Facilities Coordinator for our Banbury site, to support the HSE Manager with day-to-day facilities coordination. You will help manage maintenance, contractors, inspections and workplace services to keep the site safe, compliant and running efficiently.

The role is full-time (37.5 hours) with a Monday-Thursday 8:00–16:30 and Friday 8:00–13:30. The ideal candidate has facilities/office management experience, solid IT skills (Microsoft Office) and a proactive,

Qualifications

• Experience within facilities, maintenance, office services or property management.
• Good understanding of health, safety and compliance requirements.
• Strong organisation, planning and problem-solving skills.
• Good IT skills and confidence using Microsoft Office.
• Excellent communication and stakeholder management.
• Attention to detail and time management.
• Customer-focused and accountable approach.
• Proactive attitude with a continuous improvement mindset.

Responsibilities

• Coordinate planned preventative maintenance (PPM), site repairs and maintenance requests.
• Monitor building systems including HVAC, lighting, fire protection, security, plumbing and utilities.
• Schedule and coordinate external contractors and service providers.
• Review risk assessments, method statements and permits to work where required.
• Monitor contractor performance and ensure services are delivered to the required standards.
• Coordinate statutory inspections, fire safety equipment inspections and emergency lighting tests.
• Maintain accurate facilities, environmental, health and safety and maintenance records.
• Assist with workplace inspections, corrective actions, emergency preparedness and business continuity.
• Maintain inventories of facilities equipment and consumables and support procurement activities.
• Assist with supplier management, purchase orders and monitoring facilities expenditure.
• Coordinate cleaning, waste disposal, pest control, grounds maintenance and security services.
• Support employee requests relating to building services and workplace facilities.
• Identify opportunities to improve efficiency, sustainability and workplace standards.
• Support energy reduction, environmental improvement and facilities projects.
• Participate in audits, quality checks and the company's continuous improvement programme.
• Liaise with internal departments regarding quality, facilities and operational concerns.
• Work within the company's internal systems and follow standardised working procedures.

Skills

Facilities management

Health & safety

Organisational skills

Communication

IT skills

Tools

Microsoft Office

Job description

Facilities Coordinator

£30,000 - £38,000 per annum depending on experience | Full-Time | Permanent | Banbury

Start Date: ASAP

Monday - Thursday: 8:00am - 4:30pm

Friday: 8:00am - 1:30pm

37.5 hours per week

We are delighted to be recruiting for an exciting opportunity for a Facilities Coordinator to join an established and busy facilities team based in Banbury.

This is a varied and hands-on role supporting the safe, efficient and compliant operation of the company's buildings, infrastructure and workplace services.

Reporting to the HSE Manager, the successful candidate will coordinate maintenance activities, contractors, compliance inspections, site services and facility improvement projects, while providing an efficient and responsive service across the site.

The Role

As Facilities Coordinator, you will support the HSE Manager with the effective day-to-day coordination of facilities across the site.

You will be responsible for coordinating planned preventative maintenance, site repairs, contractors, compliance inspections and workplace services, while maintaining accurate records and supporting continuous improvement initiatives.

Key Responsibilities

• Coordinate planned preventative maintenance (PPM), site repairs and maintenance requests.
• Monitor building systems including HVAC, lighting, fire protection, security, plumbing and utilities.
• Schedule and coordinate external contractors and service providers.
• Review risk assessments, method statements and permits to work where required.
• Monitor contractor performance and ensure services are delivered to the required standards.
• Coordinate statutory inspections, fire safety equipment inspections and emergency lighting tests.
• Maintain accurate facilities, environmental, health and safety and maintenance records.
• Assist with workplace inspections, corrective actions, emergency preparedness and business continuity.
• Maintain inventories of facilities equipment and consumables and support procurement activities.
• Assist with supplier management, purchase orders and monitoring facilities expenditure.
• Coordinate cleaning, waste disposal, pest control, grounds maintenance and security services.
• Support employee requests relating to building services and workplace facilities.
• Identify opportunities to improve efficiency, sustainability and workplace standards.
• Support energy reduction, environmental improvement and facilities projects.
• Participate in audits, quality checks and the company's continuous improvement programme.
• Liaise with internal departments regarding quality, facilities and operational concerns.
• Work within the company's internal systems and follow standardised working procedures.

About You

We are looking for an organised, proactive and detail-focused individual who can manage a varied workload and ensure facilities activities are completed safely, efficiently and on time.

You will be confident communicating with colleagues, contractors and suppliers and comfortable managing multiple priorities within a busy environment.

You should have:

• Experience within facilities, maintenance, office services or property management.
• A good understanding of health, safety and compliance requirements.
• Strong organisational, planning and problem-solving skills.
• Good IT skills and confidence using Microsoft Office.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and time management.
• A customer-focused and accountable approach.
• A proactive attitude with a continuous improvement mindset.

Desirable Experience

• IOSH Managing Safely or similar health and safety qualification.
• Facilities Management qualification such as IWFM or equivalent.
• Experience within a manufacturing or industrial environment.
• Experience managing contractors and service providers.
• Knowledge of permit-to-work systems and contractor management processe
• Experience with PPM, statutory inspections and facilities compliance.

What's on Offer

£30,000 - £38,000 per annum depending on experience.

• Full-time, permanent position.
• 37.5 hours per week.
• Monday to Thursday 8:00am - 4:30pm.
• Friday 8:00am - 1:30pm.
• ASAP start.
• Training and development provided where required.
• Varied and hands-on facilities role within an established working environment.