Facilities Coordinator

TN United Kingdom; St Albans; On-site; GBP 25,000 - 28,000; Full time

Job summary

A leading legal firm in St Albans is seeking a Facilities Coordinator to ensure a welcoming and well-maintained office environment. The role involves managing supplies, coordinating maintenance, and supporting the team in a friendly atmosphere. Ideal candidates will possess strong IT skills and excellent communication abilities.

Benefits

25 days holiday

Generous pension scheme

Private Healthcare

Death in service

Subsidised parking

Qualifications

• Good IT skills, particularly with MS Office.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.

Responsibilities

• Regular stock takes of supplies and maintaining office cleanliness.
• Coordinating office moves and managing digital storage.
• Conducting building inspections and reporting issues.

Skills

IT skills

Communication

Organizational skills

Attention to detail

Team player

Tools

MS Office

Job description

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We are currently recruiting for a Facilities Coordinator to join our well-established and successful client based in St Albans!

Our client is a modern and innovative legal firm and experts in their field. They believe firmly in developing their staff and recognising their achievements. You will be joining a warm, friendly, and social team environment.

This role ensures that clients receive a warm welcome into a clean, well-maintained office and that team members have the facilities required to deliver excellent service.

You will be required to travel between their Hertfordshire-based offices and will need a driving licence and a car.

What’s in it for you?

• Salary: Up to £28k depending on experience
• Hours: Mon-Fri, 8.30am-4.30pm/9am-5pm – office based, no hybrid working
• 25 days holiday (plus 2 additional for Christmas period)
• Generous pension scheme
• Private Healthcare
• Death in service
• Subsidised parking

Key Responsibilities:

Facilities

• Regular stock takes of stationery, catering supplies, hygiene products, and other consumables.
• Cleaning of coffee machines and overseeing engineer visits.
• Maintaining office printers.
• Monitoring the facilities inbox, ensuring emails are responded to and dealt with promptly.
• Coordination of office moves and workstation setup.
• Ensuring the building is kept clean and tidy, including client and communal areas, front and rear doors, kitchen, and washrooms.
• Working closely with receptionists to order, set out, and clear refreshments for training sessions and meetings.
• Maintaining client areas and meeting rooms, ensuring they are clean, well-provisioned, and equipped with refreshments and necessary documentation.
• Transporting items between offices and other locations as needed.
• Covering reception in the absence of reception staff.

Property

• Maintaining the property register and asset log as movements occur.
• Coordinating maintenance projects and updating the maintenance log.
• Conducting building inspections, identifying issues, and reporting concerns.

Administration

• Franking outgoing post and maintaining the franking machine.
• Logging incoming cheques and delivering them to the bank.
• Managing digital storage and arranging collection or destruction of documents.

What the client is looking for:

• Good IT skills, particularly with MS Office.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and accuracy.
• Ability to lift and carry sizable objects (manual handling).
• Team player willing to pitch in.
• Confidentiality and discretion.
• Drive to provide excellent service.
• Full, clean driving licence.
• Commitment to continuous learning and encouraging others.
• Supportive and collaborative approach.