Facilities Coordinator

Osborne Appointments; Hatfield; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Life Assurance

Employee benefits hub with retailer & 

Digital GP

Gym memberships

Job summary

OA Group is recruiting a Facilities Coordinator for our Hatfield client to support day-to-day facilities, health and safety, supplier coordination and general office operations.

Based in Hatfield, this office-based role is Monday to Friday, 37.5 hours per week, with a salary of £30,000–£32,000 per annum plus benefits including life assurance and access to an employee benefits hub. Training and development are provided.

Qualifications

• Experience in facilities, workplace or H&S-focused roles.
• Practical understanding of health & safety processes and risk assessments.
• Ability to identify risks in a workplace and take action.
• Experience managing facilities, contractors, suppliers or services.
• Proven ability to improve processes and implement changes.

Responsibilities

• Support Facilities Manager with day-to-day operations.
• Be point of contact for colleagues, visitors, contractors and suppliers.
• Assist reception with visitor management and calls.
• Carry out workplace checks and address facilities/H&S issues.
• Assist with risk assessments and compliance records.
• Support fire safety processes and audits.
• Coordinate maintenance requests and contractor visits.
• Help with supplier management and invoices.
• Maintain facilities records and documentation.
• Support office moves and workspace projects.

Skills

Facilities experience

H&S awareness

Risk assessment

Facilities management

Supplier management

Office administration

IT skills

Microsoft Office

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

Facilities Coordinator

Location: Hatfield
Salary: £30,000 - £32,000 per annum
Job Type: Full Time, Permanent

Facilities Coordinator – About the Company

Our client is a successful and growing organisation looking to recruit a Facilities Coordinator to join their team in Hatfield.

Working closely with the Facilities Manager / Health & Safety Officer, this role will provide day-to-day support across workplace facilities, health & safety, supplier coordination and general office operations.

This is a varied, hands-on role suited to someone with previous facilities and H&S experience who is organised, proactive and confident identifying risks, maintaining compliance and improving workplace processes.

Facilities Coordinator – Details

• Office based role in Hatfield

• Monday to Friday, 37.5 hours per week

• Salary £30,000 - £32,000 per annum

• 25 days holiday plus UK statutory Bank Holidays

• Life Assurance

• Employee benefits hub including retailer discounts, gym memberships and more

• Access to digital GP, physiotherapy and mental health support

• Training and development opportunities
  

Facilities Coordinator – Responsibilities

• Support the Facilities Manager with the day-to-day running of workplace facilities
  

• Act as a point of contact for colleagues, visitors, contractors and suppliers
  

• Support reception activities including visitor management and incoming calls
  

• Carry out regular workplace checks and identify facilities, maintenance and H&S issues
  

• Support risk assessments, including reviews, updates and associated actions
  

• Assist with health & safety audits, inspections and compliance records
  

• Support fire safety processes, workplace checks and compliance requirements
  

• Coordinate maintenance requests, contractor visits and facilities-related actions
  

• Support supplier management including cleaning, maintenance and workplace services
  

• Maintain accurate facilities records, compliance documents and supplier information
  

• Coordinate facilities supplies, purchase requests and invoice administration
  

• Support office moves, meeting room preparation and workplace projects
  

• Review and improve facilities processes to support a safe and efficient workplace
  

Facilities Coordinator – What We’re Looking For

• Previous experience in a facilities, workplace or H&S-focused role
  

• Practical understanding of health & safety processes, including risk assessments and workplace inspections
  

• Able to identify risks and issues when walking around a workplace and take appropriate action
  

• Experience managing, reviewing or contributing to risk assessments
  

• Experience managing facilities, contractors, suppliers or workplace services
  

• Experience improving or reviewing processes, with examples of positive change
  

• Confident communicating with colleagues, visitors, suppliers and contractors
  

• Strong organisational skills with excellent attention to detail
  

• Proactive approach with the ability to manage multiple priorities
  

• Good administrative skills including record keeping and document control
  

• Comfortable working in a hands-on role across facilities and workplace operations
  

• Good IT skills including Microsoft Office
  

• Positive, reliable and solution-focused approach
  

Desirable:

• Experience within a warehouse, manufacturing, logistics or operational environment
  

• IOSH, NEBOSH or facilities-related qualification
  

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