Facilities Coordinator

Venture Recruitment Ltd; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Venture Recruitment Ltd is seeking a proactive Facilities Co-ordinator to support the Facilities Manager in delivering reliable hard and soft services across Bridgwater and other UK sites. The role involves maintenance scheduling, contractor coordination, facilities administration, compliance support and project coordination to maintain high service standards.

You will work closely with the Customer Service team and site colleagues, ensuring efficient operation, timely responses to issues, and

Qualifications

• Strong organisational and multitasking abilities with attention to detail.
• Excellent communication and teamwork skills for collaboration with internal teams and contractors.
• At least 1 year of experience in facilities management, property, operations or admin support.
• Good IT skills, including Microsoft 365 (Outlook, Word, Excel) and accurate record-keeping.
• Knowledge of health and safety standards in facilities management.
• Procurement experience is a plus.
• A full UK driving licence is required for regular travel.

Responsibilities

• Caretaking and Cleaning: oversee cleaning schedules and maintenance tasks.
• Grounds maintenance and pest control support in line with site requirements.
• Repairs and project coordination to ensure timely resolutions.
• Coordinate with the Facilities Supervisor to integrate acquisitions and new sites.
• Schedule preventive maintenance and inspections across sites.
• Assist with energy usage tracking and sustainability initiatives.
• Provide administrative support including records and facility registers.
• Coordinate logistics for auctions and evictions.
• Liaise with contractors on site access, progress, and service reports.
• Monitor inventory and procurement needs for materials and equipment.
• Support health and safety compliance and basic site audits.
• Assist with training and maintaining a safe working environment.

Skills

Organisational skills

Communication & teamwork

Facilities management

Microsoft 365

Health & safety

Procurement

UK driving licence

Job description

Facilities Co Ordinator

£28,800 + Benefits

Bridgwater, Somerset

Reports to:

Facilities Manager

About the Company

This exciting high growth business is a fast-growing, customer-focused provider of high-quality self-storage solutions across the United Kingdom and is the UK's largest centrally managed company. With a proven track record of innovation, efficiency, and service excellence, we are now entering an exciting phase of growth.

Job Summary

The Facilities Coordinator supports the Facilities Supervisor and Facilities Manager in ensuring the smooth operation of both hard and soft services whilst coordinating with the Customer Service team. The role involves maintenance scheduling, contractor coordination, facilities administration, compliance support and project coordination, ensuring high service standards are maintained across all sites.

Key Shared Responsibilities (to be shared between Facilities Coordinators)

• Caretaking and Cleaning Services:Oversee cleaning schedules and ensure maintenance tasks are carried out according to site requirements.
• Grounds Maintenance and Pest Control:Support the Facilities Supervisor in delivering effective grounds maintenance and pest control, ensuring a safe and compliant environment.
• Repairs and Project Management:Manage, maintain, and identify necessary maintenance and repairs, ensuring timely resolution of issues.
• Work with Facilities Supervisor to integrate acquisitions and new sites into the UK Storage services framework
• Coordinate and schedule preventive maintenance and inspections, ensuring all sites are serviced as required.
• Energy and Sustainability Initiatives :Assist with energy usage tracking and help implement sustainability practices alongside the Facilities Supervisor.
• Facilities Administration :Support the Facilities Supervisor with administrative tasks, including managing records, permits, and facility registers.
• Auction and Eviction Management:Handle the logistics and administration related to the auction of abandoned goods in storage units.
• Manage evictions with a focus on compliance and professionalism, working with customer service and legal teams.
• Contractor and Supplier Liaison :Coordinate with contractors for site access, track work progress, and confirm completion of service reports.
• Inventory and Procurement :Monitor inventory levels, order supplies, and ensure required materials and equipment are available.
• Health & Safety Compliance :Assist in enforcing health and safety protocols, conduct basic site audits, and support compliance with relevant regulations.
• Monitor and maintain alongside Facilities Supervisor, the people-based health and safety training, implement RIDDOR and COSHH reporting, and maintain a safe working environment.
• Transportation and Logistics:Manage transportation-related tasks, including booking MOTs, servicing, and repairs for a small fleet of company vehicles.
• Additional Duties :Undertake other reasonable duties consistent with the nature and level of the role, as required to support the effective operation of the Facilities function
• Support for Cross-Functional Operations :Collaborate with the Customer Service team on ad hoc projects and provide cross-cover as needed to ensure seamless service delivery.

Skills, Experience, and Qualifications

• Strong organisational and multitasking abilities, with attention to detail.
• Effective communication and teamwork skills, with the ability to collaborate with internal teams and external contractors.
• At least 1 years' experience in a facilities management, property, operations or administrative support role.
• Good IT skills, including Microsoft 365 applications (Outlook, Word and Excel) and the ability to maintain accurate records and management information.
• Knowledge of health and safety standards within facilities management.
• Experience in basic procurement processes is a plus.
• The role involves regular travel using company vehicles; therefore, a full UK driving licence is required