Facilities Coordinator

Willcox Matthews; Banbury; On-site; GBP 28,000 - 36,000; Full time

Job summary

Willcox Matthews is partnering with a leading manufacturing site in Banbury to recruit a Facilities Coordinator. The role covers day-to-day site operations, maintenance coordination, and ensuring a safe, well-maintained facility.

You will oversee PPM, contractor management, and compliance tasks while supporting energy reduction initiatives and office moves as needed.

Qualifications

• Experience in facilities, maintenance, or property management within an industrial setting.
• Good knowledge of Health & Safety and compliance requirements.
• Strong organisational and planning skills, with contractor management experience.

Responsibilities

• Coordinate planned preventative maintenance (PPM).
• Arrange repairs and respond to maintenance requests.
• Monitor HVAC, lighting, fire protection, security, plumbing and utilities.
• Coordinate external contractors and service providers.
• Review risk assessments, method statements and permits to work.
• Support statutory inspections and compliance activities.
• Coordinate fire safety and emergency lighting inspections.
• Maintain facilities and compliance records.
• Support office moves, facility upgrades and improvement projects.
• Manage facilities equipment and consumable inventories.
• Support purchasing and supplier management.
• Coordinate cleaning, waste, pest control, grounds and security services.
• Support energy reduction and sustainability initiatives.

Skills

Facilities management

Maintenance planning

Contractor management

Health & Safety

Stakeholder management

Microsoft Office

Permit-to-work awareness

Tools

Microsoft Office

Job description

We're supporting a leading manufacturing company in Banbury who are looking for a Facilities Coordinator to join their team.

This is a varied, hands-on role supporting the day-to-day operation of a busy manufacturing site. You'll coordinate maintenance, contractors, compliance activities and site services, helping to ensure the facility remains safe, efficient and well maintained.

Job Responsibilities:

• Coordinate planned preventative maintenance (PPM)
• Arrange repairs and respond to maintenance requests
• Monitor HVAC, lighting, fire protection, security, plumbing and utilities
• Coordinate external contractors and service providers
• Review risk assessments, method statements and permits to work
• Support statutory inspections and compliance activities
• Coordinate fire safety and emergency lighting inspections
• Maintain facilities and compliance records
• Support office moves, facility upgrades and improvement projects
• Manage facilities equipment and consumable inventories
• Support purchasing and supplier management
• Coordinate cleaning, waste, pest control, grounds and security services
• Support energy reduction and sustainability initiatives

About You:

• Experience in facilities, maintenance, property management or a similar role
• Experience within manufacturing or an industrial environment preferred
• Good knowledge of Health & Safety and compliance
• Strong organisational and planning skills
• Confident managing contractors and external suppliers
• Good communication and stakeholder management skills
• Competent with Microsoft Office
• IOSH Managing Safely or similar qualification preferred
• Knowledge of permit-to-work systems would be beneficial

Interested?

Candidates must be eligible to work and live in the UK.