Maintenance Coordinator

Blackfield Associates; Southampton; On-site; GBP 32,000 - 48,000; Full time

Job summary

Blackfield Associates is seeking a proactive Facilities Coordinator for a GMP-compliant manufacturing facility in the UK. The role focuses on coordinating planned maintenance, managing external service providers, and ensuring safety and regulatory compliance.

Ideal candidates will have an engineering background and experience coordinating contractors within regulated environments such as pharmaceutical, biotechnology, medical device, food, or chemical production.

Qualifications

• Experience coordinating facilities, maintenance or contractor activities in a manufacturing environment.
• Proven ability to oversee multiple contractors and service providers simultaneously.
• Strong communication and stakeholder management abilities.
• Engineering qualification (HNC/HND/Apprenticeship/Degree or equivalent).
• Experience in GMP-regulated environments.
• Familiarity with CMMS systems such as Maximo, SAP PM or eMaint.

Responsibilities

• Coordinate and schedule external contractors and vendors for servicing, inspections, repairs, calibrations, and preventative maintenance activities.
• Act as the primary point of contact for service providers visiting site.
• Manage vendor access, permits, inductions and supporting documentation.
• Liaise with Engineering, Facilities, Production, Quality and EHS to plan maintenance with minimal disruption.
• Support scheduling and tracking of planned preventative maintenance (PPM).
• Maintain accurate records of work, service reports, asset documentation and compliance paperwork.
• Monitor contractor performance and ensure work meets standards and timelines.
• Assist with management of facilities-related contracts and service agreements.
• Support GMP compliance through accurate documentation and site procedures.
• Coordinate follow-up actions from audits, inspections and maintenance activities.
• Ensure contractor activities comply with site health, safety, environmental and quality requirements.

Skills

Contractor coordination

Stakeholder management

Communication skills

GMP knowledge

CMMS familiarity

Regulatory compliance

Education

Engineering qualification

Tools

Maximo

SAP PM

eMaint

Job description

We are seeking a proactive and organised Facilities Coordinator to support facilities and engineering operations within a GMP-compliant manufacturing facility. This is a 6-month contract position focused on coordinating planned maintenance activities, managing external service providers, and ensuring facilities-related work is completed safely, efficiently, and in accordance with GMP and site compliance requirements. This role is inside IR35.

The successful candidate will ideally have an engineering background or previous experience coordinating contractors, vendors, and service visits within a regulated manufacturing environment such as pharmaceutical, biotechnology, medical device, food, or chemical production.

Key Responsibilities

• Coordinate and schedule external contractors and vendors for servicing, inspections, repairs, calibrations, and preventative maintenance activities.
• Act as the primary point of contact for service providers visiting site.
• Manage vendor access requirements, permits, inductions, and supporting documentation.
• Liaise with Engineering, Facilities, Production, Quality, and EHS teams to ensure maintenance activities are planned effectively and minimise operational disruption.
• Support the scheduling and tracking of planned preventative maintenance (PPM) activities.
• Maintain accurate records of completed work, service reports, asset documentation, and compliance paperwork.
• Monitor contractor performance and ensure work is completed to agreed standards and timelines.
• Assist with the administration and management of facilities-related contracts and service agreements.
• Support GMP compliance through accurate documentation and adherence to site procedures.
• Coordinate follow-up actions resulting from audits, inspections, and maintenance activities.
• Ensure all contractor activities comply with site health, safety, environmental, and quality requirements.

Required Experience & Qualifications

• Previous experience coordinating facilities, maintenance, engineering, or contractor activities within a manufacturing environment.
• Experience managing multiple contractors and service providers simultaneously.
• Strong communication and stakeholder management abilities.
• Engineering qualification (HNC, HND, Apprenticeship, Degree, or equivalent).
• Experience working within a GMP-regulated environment.
• Familiarity with CMMS systems such as Maximo, SAP PM, eMaint, or similar.
• Experience supporting facilities operations within pharmaceutical, biotechnology, medical device, or food manufacturing facilities.
• Knowledge of permit-to-work systems and contractor management processes.