Facilities Contract Coordinator - PPM & CAFM (Edinburgh)

Richard Irvin FM Limited; City of Edinburgh; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Salary up to £35,000

Company Pension

Job summary

Richard Irvin, an RS K Group company, based in Edinburgh, seeks a Contract Coordinator for a full-time, permanent role. You will support the delivery of a fully managed FM contract, coordinating PPM activities and ensuring smooth communication between client, service partners and internal FM teams.

Schedule PPM visits, ensure documentation and certifications are complete, and resolve scheduling conflicts with engineers and subcontractors.

Qualifications

• Experience in facilities management, helpdesk, or coordination roles.
• Strong organisational and administrative skills.
• Excellent communication abilities.
• Proficiency with CAFM systems.

Responsibilities

• Schedule, coordinate, and monitor all PPM visits in line with contract requirements.
• Ensure all PPM activities are completed on time with proper documentation and certification.
• Liaise with engineers, subcontractors, and internal stakeholders to confirm access and resolve scheduling conflicts.
• Maintain the PPM planner, keeping it accurate and up to date.

Skills

FM coordination

Organisational skills

Communication skills

Tools

CAFM systems

Job description

Richard Irvin, an RS K Group company, based in Edinburgh, seeks a Contract Coordinator for a full-time, permanent role. You will support the delivery of a fully managed FM contract, coordinating PPM activities and ensuring smooth communication between client, service partners and internal FM teams.

Schedule PPM visits, ensure documentation and certifications are complete, and resolve scheduling conflicts with engineers and subcontractors.