Facilities & Contracts Administrator

Randstad Construction and Property; City Of London; On-site; GBP 36,000 - 54,000; Full time

Job summary

Randstad CPE is seeking a Facilities Manager to support daily site operations on an on-site basis. You will supervise contractors, manage CAFM systems, and handle contract administration including PO creation, invoicing, and SLA monitoring.

The role requires 2+ years in facilities administration or a similar position, with strong organizational and communication skills, and a good grasp of safety compliance. IOSH or related qualifications are desirable.

Qualifications

• 2+ years of experience in Facilities Administration, Contract Support, or an Assistant FM role in commercial or residential properties.
• Proficiency in CAFM software (Maximo, Planon, Webcycle) and Microsoft Excel; strong PO raising, invoicing, and SLA management.
• IOSH Managing Safely or Health & Safety qualification is desirable.
• Excellent organizational skills and ability to multitask under tight deadlines.

Responsibilities

• Serve as main point of contact for daily helpdesk operations, logging and triaging work orders to engineers and contractors.
• Maintain CAFM/works management systems and ensure SLA tracking and resolution details are up to date.
• Oversee site documentation, health & safety folders, and compliance records for audit readiness.

Skills

Facilities Administration

Contract Support

PO & Invoicing

SLA Management

Communication

Tools

Maximo

Planon

Webcycle

Job description

Randstad CPE is seeking a Facilities Manager to support daily site operations on an on-site basis. You will supervise contractors, manage CAFM systems, and handle contract administration including PO creation, invoicing, and SLA monitoring.

The role requires 2+ years in facilities administration or a similar position, with strong organizational and communication skills, and a good grasp of safety compliance. IOSH or related qualifications are desirable.