PPM Coordinator

Thrive SW; Doynton; On-site; GBP 28,000 - 32,000; Full time

Job summary

INDLOW is seeking a PPM Coordinator in Bristol to plan, coordinate and monitor planned preventative maintenance across multiple commercial contracts. You will work closely with engineers, subcontractors, clients and suppliers to ensure timely completion and quality of service.

The role requires experience in facilities management, CAFM systems and strong organisational skills. Proficiency with simPRO and MS Office is advantageous; the position offers a Bristol-based, stable opportunity with

Qualifications

• Plan and schedule daily, weekly, monthly and annual PPM activities.
• Coordinate engineers, subcontractors and specialist contractors.
• Maintain and manage PPM schedules ensuring timely completion.
• Monitor outstanding and overdue works and follow up as required.
• Review engineer reports, job sheets and service records.
• Update maintenance records using simPRO and CAFM systems.

Responsibilities

• Coordinate site access for engineers and contractors.
• Monitor statutory and compliance-related maintenance.
• Coordinate specialists across HVAC, electrical, fire systems, lifts and water hygiene.
• Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors.
• Produce monthly PPM and compliance reports.
• Assist with mobilisation of new contracts and asset registers.

Skills

PPM coordination

Maintenance planning

CAFM

simPRO

Microsoft Excel

Organised scheduling

Communication

Tools

simPRO

CAFM software

Job description

PPM Coordinator

Bristol

£28,000 - £32,000 + Benefits

Are you an experienced PPM Coordinator, Maintenance Administrator or Facilities Coordinator looking for a new opportunity?

We are working with a growing Facilities Management provider who is looking for a PPM Coordinator to join their Bristol-based team.

You’ll be responsible for planning, coordinating and monitoring planned preventative maintenance across a range of commercial contracts, working closely with engineers, subcontractors, clients and suppliers to ensure works are completed on time and to the required standards.

The Role

• Plan and schedule daily, weekly, monthly and annual PPM activities
• Coordinate engineers, subcontractors and specialist contractors
• Manage and maintain PPM schedules, ensuring works are allocated and completed on time
• Monitor outstanding and overdue works and follow up where required
• Review engineer reports, job sheets and service records
• Update maintenance records using simPRO and CAFM systems
• Coordinate site access for engineers and contractors
• Monitor statutory and compliance-related maintenance
• Coordinate specialist contractors across HVAC, electrical, fire systems, lifts, water hygiene and other building services
• Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors
• Produce monthly PPM and compliance reports
• Support audits and maintain accurate certification and maintenance records
• Assist with the mobilisation of new contracts, asset registers and PPM schedules
• Prepare quotes for planned maintenance and PPM works

What We're Looking For

• Previous experience in Facilities Management, PPM coordination, maintenance administration or CAFM
• Good understanding of PPM and building services
• Experience coordinating engineers, contractors or subcontractors
• Experience using CAFM systems
• Strong organisational and scheduling skills
• Good attention to detail and record-keeping
• Good knowledge of Microsoft Excel, Word and Outlook
• Ability to manage multiple sites, engineers and deadlines
• Strong communication and customer service skills
• Ability to identify and escal

If you're looking for a stable opportunity within a growing Facilities Management business, with the chance to play an important role in coordinating a busy maintenance operation.

INDLOW