Facilities Co-Ordinator

Oxford Health NHS Foundation Trust; Marsh Baldon; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive pay rates

Multi location

My Bank shift portal

Training and development opportunities

Pension scheme

Job summary

Oxford Health NHS Foundation Trust is seeking a Facilities Co-Ordinator at Littlemore Mental Health Centre to supervise housekeepers and porters across hubs, manage rotas, and support payroll and training. The role requires travel to multiple sites for emergency cover and a valid car driver.

Mon-Fri, 37.5 hours, temporary for 3-6 months with potential to extend. You'll coordinate ward inductions, maintain training records, and assist the Facilities Support Manager with audits and dashboards to

Qualifications

• Supervisory level experience.
• Knowledge of COSHH.
• Reliable and organised with attention to detail and interpersonal skills.
• Strong administration skills.
• Microsoft Office skills.

Responsibilities

• Deal with day-to-day staffing issues and escalate to Facilities Support Manager.
• Provide training in Waste/food/COSHH and H&S per legislation to ward managers and staff.
• Liaise with senior housekeepers weekly to ensure rotas meet service needs.
• Identify staffing gaps and arrange agency or suitable cover.
• Provide cover for catering on wards during shortages.
• Record and manage domestic and porter training; maintain dashboard data.
• Arrange induction for new starters within the team.
• Record leave and sickness for domestic and porter teams.
• Collate timesheets and complete turnaround documents accurately.
• Assist staff with payroll issues.
• Order consumables for domestic and porter teams.
• Assist with COSHH data sheets and updates.
• Assist in audits when required.
• Coordinate patient surveys and provide results for dashboard/board reports.
• Process orders and reconcile invoices via E-proc system; resolve supplier queries.
• Arrange housekeeping meetings and ensure follow-up actions.
• Role may require vocational qualification or equivalent experience.
• Learn NHS roles, systems, teamwork within the organisation.

Skills

Supervisory level experience

Knowledge of COSHH

Reliable and organised

Strong administration skills

Microsoft Office skills

Education

Vocational Level 3 qualification or 2 years relevant experience

Job description

Job Title: Facilities Co-Ordinator Location: Littlemore Mental Health Centre, OX4 4XN - must be a car driver and be able to travel to multiple sites occasionally for emergency cover Hours: 37.5 hours per week - Monday - Friday 8am - 4pm Trust: Oxford Health NHS Foundation Trust Role type: Temporary for 3 - 6 months with possibility of becoming permanent Reference: 90968 Role details To supervise housekeepers and porters in their designated hub including conducting return to work interviews, one to one supervision and local management of work performance.

Duties & responsibilities

• To deal with day-to-day staffing issues whilst escalating any staffing issues requiring more formal approach to Facilities Support Manager
• To provide training in Waste/food/COSHH and H & S as per legislation to ward managers/clinical and ancillary staff.
• To liaise with senior housekeepers on a weekly basis to ensure rotas are adequate to meet the needs of the service and identify any gaps to the Facilities Support Manager.
• To be responsible for identifying any gaps in staffing levels and arrange agency or appropriate cover.
• Be prepared to provide cover for catering provision on the wards in the event of shortage.
• To be responsible for managing and recording all domestic and porter mandatory training to include the booking and providing of this information to the departmental dashboard.
• To arrange for the Trust and local induction for all new starters within the team.
• To be responsible for recording the domestic and porter annual leave and sickness.
• To be responsible for collating all timesheets in a timely manner and to complete the turnaround document and ensuring accuracy at all times.
• To assist staff with any payroll issues.
• To be responsible for ordering all consumables for the domestic and porter teams.
• To assist senior housekeeper with the provision of COSHH data sheets to update manual in all cleaning areas.
• To assist Facilities Support Manager in audits as and when required.
• Co-ordinate patient surveys with ward managers and collate results to provide information for the dashboard and board reports Processing order and reconcile with invoices using the E-proc system (or other Trust system in use at any time, identifying and resolving, where possible queries or anomalies in liaison with suppliers and the Finance department as necessary, and meeting payment targets.
• Arrange housekeeping meetings and provide minutes and ensure follow up action is completed.
• This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.
• You'll learn the following whilst working at the trust: An in depth understanding of the roles and responsibilities involved in working within the NHS Knowledge of the systems used, to effectively complete your role to the highest standard at all times A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

Required experience and skills

• Supervisory level experience
• Knowledge of COSHH
• Reliable and organised paying attention to detail, with excellent interpersonal skills
• Strong administration skills
• Microsoft office skills

Benefits

• Competitive pay rates - work this week, get paid next week
• Essential support when you need it - 24/7 365 days - call us anytime
• Multi location - work across neighbouring Trusts
• Manage your shifts and timesheets on the go - access your "My Bank" shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle - access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities - Keep up with the essentials and more
• Build holiday allowance for every shift you work - your work life balance is important to us
• Stakeholder pension scheme available - a flexible future for you and yours

Equal opportunity

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.