Facilities Assistant

TN United Kingdom; Richmond; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading law firm in Richmond is seeking a Facilities Assistant for a 12-month fixed-term contract. The role involves providing administrative support, managing front office operations, and ensuring effective facilities management. Ideal candidates should have strong organizational skills, attention to detail, and experience in administrative roles. This is a great opportunity for someone looking to develop their career in a professional environment.

Qualifications

• Experience in customer service or administrative roles is advantageous.
• Strong knowledge of Microsoft Office applications.

Responsibilities

• Providing administrative support to the Facilities Manager.
• Managing front of house reception and greeting visitors.
• Handling meeting room bookings and IT equipment.

Skills

Time Management

Multitasking

Attention to Detail

Problem Solving

Communication

Education

GCSEs graded A to C or equivalent

Tools

Microsoft Office

Job description

Job Opportunity: Facilities Assistant at Top 200 Law Firm

The Top 200 Law Firm is seeking a Facilities Assistant to join their Richmond office on a 12-month fixed-term contract (FTC).

Responsibilities include:

1. Providing administrative support to the Facilities and Business Operations Manager.
2. Supporting office functions such as Front of House, Post Room, DX, Fire Health and Safety, database management, and daily operations.
3. Coordinating budgets, archiving, maintaining office records, and offering general support and maintenance.

Core duties:

• Delivering effective administrative and facilities management services.
• Managing front of house reception, greeting visitors, and operating the switchboard.
• Handling meeting room bookings, IT equipment, and refreshments.
• Processing, allocating, and distributing post, including DX.
• Managing legal documents—photocopying, filing, scanning, and collating court bundles.
• Data entry, database management, archiving assistance.
• Ordering office supplies, couriers, and taxis.
• Performing manual handling and small repairs.
• Managing cheques, petty cash, and reconciliations.

Ideal candidates will have:

• Experience as an office junior, in customer service, or administrative roles is advantageous.
• Strong knowledge of Microsoft Office applications.
• Excellent time management, multitasking, and prioritization skills.
• Strong attention to detail and problem-solving abilities.
• Excellent written and verbal communication skills.
• At least 5 GCSEs graded A to C or equivalent.

What we look for:

• Enthusiastic and proactive attitude.
• Professional appearance and demeanor.
• Flexibility in managing time and workload.
• Dependability and reliability.
• Willingness to learn and develop.

For more information, please contact Sharon Deacon.