Facilities Administrator

MidKent College; Maidstone; On-site; GBP 25,000 - 30,000; Full time

Job summary

MidKent College is seeking an administrative support assistant for the Facilities Management team at the Maidstone Campus. The role provides a professional front-line enquiry service to staff, visitors, contractors and suppliers, coordinating maintenance requests and managing facilities and H&S records.

You will act as the administrative link between the H&S consultant and the College. Responsibilities include maintaining records, processing purchase orders and invoices, monitoring budgets,

Qualifications

• Provide administrative support to facilities and health and safety records.
• Coordinate maintenance requests and processing of routine admin tasks.
• Maintain accurate facilities and H&S records, databases and asset registers.
• Support coordination with contractors and liaise with the H&S consultant.

Responsibilities

• Maintain facilities and H&S records, databases and asset registers.
• Raise purchase orders and process invoices; monitor budgets and spend.
• Coordinate planned maintenance and statutory inspections; assist with fleet management.
• Assist with room audits, risk assessments and COSHH information; follow up actions.

Skills

Administrative support

Front-line enquiries

Record keeping

Coordination

Job description

Provide administrative support to the Facilities Management team, delivering a professional front-line enquiry service to staff, visitors, contractors, and external suppliers. Coordinate maintenance requests, manage Facilities and Health and Safety records and support contractor activities and be the administrative link between the H & S consultant and the College.

Application Deadline: 7 November 2026

Department: Facilities

Employment Type: Permanent - Full Time

Location: Maidstone Campus

Reporting To: Louise Caulfield

Compensation: £25,212 - £29,729 / year

Provide administrative support to the Facilities Management team, delivering a professional front-line enquiry service to staff, visitors, contractors, and external suppliers. Coordinate maintenance requests, manage Facilities and Health and Safety records and support contractor activities and be the administrative link between the H & S consultant and the College.

Main Responsibilities and Duties:

The role is responsible for maintaining accurate facilities and Health and Safety records, databases, asset registers, service contracts and compliance documentation. This includes raising purchase orders, processing invoices, monitoring departmental expenditure against budgets, managing the ordering and distribution of office supplies and equipment, and reconciling credit card transactions. The postholder will also support the coordination and administration of planned preventative maintenance (PPM) activities, statutory inspections and vehicle fleet management, ensuring servicing, MOTs and other compliance requirements are met.

The role will support Health and Safety Consultants with room audits, ensuring relevant documentation, including risk assessments and COSHH information, is in place and that actions identified are followed up with responsible managers. The postholder will also collate monthly Health and Safety data, particularly accidents, incidents and near misses, assisting with follow-up actions and communicating lessons learned to relevant stakeholders. Throughout all responsibilities, the postholder will promote excellent customer service and contribute to maintaining a safe, efficient and well-managed working environment.

Application Requirements

To ensure compliance with safeguarding guidelines, all applicants must complete the application form in full. This includes providing:

• A full employment history from the time you left full-time education, with details of any gaps in employment explained.
• Information on all relevant education and qualifications.