Facilities Administrator

Reed; Liverpool; Hybrid; GBP 37,195,000 - 45,461,000; Part time

Job summary

Reed is seeking a Facilities Contracts Administrator for a temporary 3-month assignment in the Liverpool area. The role is 35 hours per week, with start as soon as possible.

The successful candidate will support multiple sites, coordinate maintenance requests and liaise with contractors, while maintaining records and reporting on contract performance. The position requires strong organisational, communication and IT skills, with experience in administration and procurement processes.

Qualifications

• Experience within facilities administration, property administration or facilities management support is preferred.
• Solid administration background considered.
• Proven ability to coordinate maintenance works and service requests.

Responsibilities

• Support day-to-day administration of facilities operations across multiple sites.
• Act as point of contact for facilities-related enquiries from colleagues, contractors and stakeholders.
• Coordinate and monitor maintenance requests and service issues.
• Organise and schedule planned and reactive maintenance works.
• Liaise with contractors to ensure timely completion of works.
• Raise purchase orders and assist with cost tracking and expenditure management.
• Maintain records, compliance documentation and facilities databases.
• Produce reports and support performance monitoring of contracts.
• Attend departmental meetings and support the Facilities Management team.

Skills

Organisational skills

Time management

Administrative experience

Reporting experience

Multiple priorities

Remote work adaptability

Tools

Microsoft Office

Job description

Facilities Contracts Administrator

Temporary Role of 3 months + Immediate Start Available

Hours: Monday to Friday, 35 hours per week - 8am-4pm or 9am-5pm

Pay: £15.98 per hour plus holiday pay

We are currently recruiting for a Facilities Contracts Administrator on behalf of a large and well-established Liverpool-based organisation. This is an ongoing temporary opportunity with an immediate start available. The role is expected to be long-term, with the possibility of extension and potential permanent opportunities for the right candidate.

This is an excellent opportunity for an organised and proactive administrator to join a busy facilities team, providing essential support in the coordination of both hard and soft facilities management services across multiple locations.

Key Responsibilities

• Supporting the day-to-day administration of facilities operations across a number of sites.
• Acting as a key point of contact for facilities-related enquiries from colleagues, contractors, and stakeholders.
• Assisting with the coordination and monitoring of maintenance requests and service issues.
• Organising and scheduling planned and reactive maintenance works.
• Liaising with contractors to ensure works are completed efficiently and within agreed timescales.
• Raising purchase orders and assisting with the management of departmental expenditure.
• Maintaining accurate records, compliance documentation, and facilities databases.
• Producing reports, updating trackers, and supporting with performance monitoring of contracts.
• Attending departmental meetings and supporting the wider Facilities Management team with administrative duties as required.

About You

To be successful in this role, you will have previous experience within a facilities administration, property administration, or facilities management support environment, or simply a very solid administration background could also be considered. Experience coordinating maintenance works, managing service requests, and working with contractors would be highly advantageous.

You will also possess:

• Excellent organisational and time management skills.
• Strong administrative and reporting experience.
• Experience raising purchase orders and assisting with cost tracking or budget reporting.
• Excellent communication skills, both written and verbal.
• The ability to manage multiple priorities and work independently in a remote working environment.
• Strong IT skills, including Microsoft Office applications.

Additional Information

This is a predominantly home-based position; however, occasional travel to the Liverpool office and various sites throughout the Northwest will be required. Due to the nature of the role, applicants must hold a full UK driving licence and have access to their own vehicle.

Pay Rate: £15.98 per hour plus holiday pay and additional benefits.

Immediate interviews and starts are available.