Facilities Administrator

Aspire Recruitment; Manchester; On-site; GBP 15,153 - 20,664; Full time

Benefits offered by this job

Holiday pay

Pension

40‑hour working week

Job summary

Aspire Recruitment is seeking a proactive Facilities Administrator in Manchester City Centre. You will support facilities management across multiple buildings, working with the Facilities Manager to ensure planned and reactive maintenance actions are carried out efficiently and to company standards.

The role requires strong communication, organisation, and IT skills, with occasional travel to apartment blocks.

Qualifications

• Excellent communication with stakeholders at all levels.
• Strong IT skills including Microsoft Office and Fixflow.
• Willingness to travel occasionally to apartment blocks as required.

Responsibilities

• Provide administrative support and coordination for facilities management by in-house teams and external contractors.
• Ensure timely completion of works and clear communication among parties.
• Build and maintain relationships with stakeholders and contractors.
• Assist with budget awareness and value for money in service delivery.
• Raise accurate purchase orders promptly.
• Collate compliance and service records across multiple sites.
• Maintain SharePoint and filing systems for easy access.
• Coordinate external subcontracted works.
• Perform other tasks as reasonably requested by management.

Skills

Communication skills

IT skills

Stakeholder liaison

Microsoft Office

Organised

Problem solving

Team player

Travel occasionally

Tools

Fixflow

SharePoint

Job description

Facilities Administrator

Manchester City Centre
Full-time, Temporary (40 hours per week, Monday–Friday)
£13.45 per hour Benefits

About the Role

We are seeking a proactive and organised Facilities Administrator to support the delivery of facilities management services across a portfolio of buildings in Manchester City Centre. Working closely with the Facilities Manager and wider team, you will help ensure that all planned and reactive maintenance activities are carried out efficiently, professionally, and in line with company standards. This role is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and is confident liaising with stakeholders at all levels.

Key Responsibilities

• Provide administrative support and coordination for facilities management services delivered by both in‑house teams and external contractors.
• Ensure all parties understand the importance of timely completion of works.
• Build and maintain effective working relationships with stakeholders and key contractors.
• Support budget awareness by helping ensure services are delivered within financial constraints and represent best value.
• Raise accurate purchase orders in a timely manner.
• Collate compliance and service records across multiple sites in line with legislation and company policy.
• Maintain and update SharePoint and ensure filing systems are robust and easy to use.
• Act as a coordinator for external subcontracted works.
• Carry out any other tasks reasonably requested by management within your area of competence.

Key Skills & Qualifications

• Excellent communication skills with the ability to engage professionally with stakeholders at all levels.
• Flexible attitude with a willingness to undertake training and support team development.
• Strong IT skills, including Microsoft Office and systems such as Fixflow.
• Confident interpersonal skills with the ability to influence effectively.
• Smart, presentable, resilient, and comfortable working under pressure to meet deadlines.
• Proactive, adaptable, and able to respond positively to issues as they arise.
• Strong team player with a collaborative and problem‑solving mindset.
• Willingness to travel occasionally to apartment blocks as required.

Why This Role?

• £13.45 per hour
• Holiday pay
• Pension
• 40‑hour working week
• Temporary role – could be a permanent opportunity
• Manchester city centre–based