Facilities Administrator

Hatched Recruitment Group; Cambridge; On-site; GBP 24,000 - 28,000; Full time

Job summary

Hatched Recruitment Group is seeking a reliable Facilities Administrator to provide temporary maternity cover in a busy operational environment. You will coordinate contractors, monitor progress, and keep accurate records.

Key duties include signing contractors in and out, general administration, chasing updates from engineers, updating trackers, and supporting the wider facilities and operations team to keep daily activities running smoothly. This is a 40-hour-per-week role.

Qualifications

• Previous administrative or facilities support experience.
• Strong organizational and communication skills.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Ability to manage multiple tasks and priorities.
• Professional and approachable with contractors and internal teams.
• Good attention to detail and accurate record-keeping.

Responsibilities

• Sign contractors in and out of the site.
• Carry out general administrative duties.
• Chase engineers and contractors for job updates.
• Monitor progress of maintenance and service jobs.
• Update trackers and maintain accurate records.
• Allocating deliveries to the correct contacts and departments.
• Support the wider facilities and operations team with day-to-day coordination tasks.

Skills

Administrative experience

Organizational skills

Communication skills

Attention to detail

Multitasking

Contractor coordination

Tools

Microsoft Excel

Microsoft Outlook

Job description

Facilities Administrator

We are looking for a reliable and organized Facilities Administrator to provide temporary maternity cover support within a busy operational environment. This is an excellent opportunity for someone with strong administrative skills who enjoys coordinating contractors, monitoring progress, and keeping accurate records.

Key Responsibilities

• Signing contractors in and out of the site


• Carrying out general administrative duties


• Chasing engineers and contractors for job updates


• Monitoring the progress of maintenance and service jobs


• Updating trackers and maintaining accurate records


• Allocating deliveries to the correct contacts and departments


• Supporting the wider facilities and operations team with day-to-day coordination tasks

Requirements

• Previous experience in an administrative or facilities support role


• Strong organizational and communication skills


• Confident using Microsoft Office, particularly Excel and Outlook


• Ability to manage multiple tasks and prioritize effectively


• Professional and approachable manner when dealing with contractors, engineers, and internal teams


• Good attention to detail and accurate record-keeping skills

This is a temporary maternity cover position offering 40 hours per week in a fast-paced and supportive working environment