Facilities Administrator

Rubicon Recruitment; Castletown; On-site; GBP 18,000 - 25,000; Full time

Benefits offered by this job

Immediate start

Structured working hours

Training provided

Supportive team

Job summary

Rubicon Recruitment is seeking a Facilities Administrator for an immediate start on a three-month temporary contract. The role focuses on accurate data handling, compliance records, and day-to-day admin within a busy facilities team.

You will support the Facilities Manager, process tickets and invoices, maintain dashboards and reports, and help keep sites informed with upcoming bookings. Strong IT and Excel skills are essential.

Qualifications

• Strong IT skills with confident use of Microsoft Office and Excel.
• Proven ability to follow a schedule of work accurately.
• Good level of written and spoken English.
• Confidence managing your own workload and time effectively.
• Experience in a similar administrative role, or understanding of the health and social care sector is desirable but not essential.

Responsibilities

• Provide administrative support to the Facilities team, processing tickets and faults and updating end users.
• Source tradespeople and suppliers in line with agreed service level agreements.
• Update and monitor the compliance dashboard.
• Reconcile invoices and purchase orders, and raise purchase orders as required; Generate regular reports from the AMS system and upload certificates and reports for individual locations.
• Support the Facilities Manager with the Facilities Calendar, keeping sites informed of upcoming bookings.

Skills

IT skills

Microsoft Office

Excel

Time management

English proficiency

Tools

AMS system

Job description

Earn £15.50 per hour in a role where accuracy and reliability are genuinely valued.

This is an immediate start, three month temporary Facilities Administrator position, offering a steady and structured environment to settle straight into.

You’ll become a trusted part of a busy Facilities team, helping keep data, compliance records and day to day admin running smoothly.

As a Facilities Administrator, you will benefit from:

• Immediate start, so no lengthy wait to get going
• A supportive, well established team environment
• Full training and systems induction to help you settle in quickly
• Consistent, structured working hours

As a Facilities Administrator, your responsibilities will include:

• Providing administrative support to the Facilities team, processing tickets and faults and updating end users
• Sourcing tradespeople and suppliers in line with agreed service level agreements
• Updating and monitoring the compliance dashboard
• Reconciling invoices and purchase orders, and raising purchase orders as requiredGenerating regular reports from the AMS system and uploading certificates and reports for individual locations
• Supporting the Facilities Manager with the Facilities Calendar, keeping sites informed of upcoming bookings

As a Facilities Administrator, your experience will include:

• Strong IT skills, including confident use of Microsoft Office and Excel
• A proven ability to follow a schedule of work accurately
• A good level of written and spoken English
• Confidence managing your own workload and time effectively
• Previous experience in a similar administrative role, or an understanding of the health and social care sector, is desirable but not essential

If you're looking for a role where your organisation and reliability will be relied on from day one, this Facilities & Data Entry Administrator position could be a great fit.

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made