Facilities Administrator

Rubicon Recruitment; Sunderland; On-site; GBP 18,000 - 25,000; Full time

Benefits offered by this job

Immediate start

Supportive, well established team

Full training and systems induction

Structured working hours

Job summary

Rubicon Recruitment is hiring a Facilities Administrator in Sunderland for an immediate start on a three‑month temporary basis. You will join a busy facilities team, handling data, compliance records and day‑to‑day admin with a structured environment and reliable shift pattern.

You will provide admin support, update dashboards, source tradespeople, reconcile invoices, and generate AMS reports while assisting the Facilities Manager with the calendar and site bookings.

Qualifications

• Strong IT skills, including confident use of Microsoft Office and Excel.
• Good written and spoken English.
• Previous experience in a similar administrative role or understanding of the health and social care sector is desirable but not essential.

Responsibilities

• Providing administrative support to the Facilities team, processing tickets and faults and updating end users.
• Sourcing tradespeople and suppliers in line with agreed service level agreements.
• Updating and monitoring the compliance dashboard.
• Reconciling invoices and purchase orders, and raising purchase orders as required.
• Generating regular reports from the AMS system and uploading certificates and reports for individual locations.
• Supporting the Facilities Manager with the Facilities Calendar, keeping sites informed of upcoming bookings.

Skills

Microsoft Office

Excel

Job description

Earn GBP15.50 per hour in a role where accuracy and reliability are genuinely valued.

This is an immediate start, three month temporary Facilities Administrator position, offering a steady and structured environment to settle straight into.

You'll become a trusted part of a busy Facilities team, helping keep data, compliance records and day to day admin running smoothly.

As a Facilities Administrator, you will benefit from:

• Immediate start, so no lengthy wait to get going
• A supportive, well established team environment
• Full training and systems induction to help you settle in quickly
• Consistent, structured working hours

As a Facilities Administrator, your responsibilities will include:

• Providing administrative support to the Facilities team, processing tickets and faults and updating end users
• Sourcing tradespeople and suppliers in line with agreed service level agreements
• Updating and monitoring the compliance dashboard
• Reconciling invoices and purchase orders, and raising purchase orders as required
• Generating regular reports from the AMS system and uploading certificates and reports for individual locations
• Supporting the Facilities Manager with the Facilities Calendar, keeping sites informed of upcoming bookings

As a Facilities Administrator, your experience will include:

• Strong IT skills, including confident use of Microsoft Office and Excel
• A proven ability to follow a schedule of work accurately
• A good level of written and spoken English
• Confidence managing your own workload and time effectively
• Previous experience in a similar administrative role, or an understanding of the health and social care sector, is desirable but not essential

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.