Facilities Administrator

Rubicon Recruitment Agency; Wyke Regis; On-site; GBP 18,000 - 25,000; Part time

Job summary

Rubicon Recruitment Agency is seeking a Facilities Administrator for an immediate start on a three-month temporary contract in Wyke Regis. The role focuses on accurate data handling, compliance records and day-to-day admin to keep the facilities running smoothly.

Pay is £15.50 per hour and you will join a busy facilities team. You will receive full training, structured hours and ongoing support as you process tickets, update dashboards, and liaise with suppliers.

Qualifications

• Experience in administrative roles or health and social care sector is desirable but not essential.
• Strong IT skills with good working knowledge of Microsoft Office and Excel.
• Clear written and spoken English is important for this role.

Responsibilities

• Providing administrative support to the Facilities team, processing tickets and faults and updating end users.
• Sourcing tradespeople and suppliers in line with service level agreements.
• Updating and monitoring the compliance dashboard.
• Reconciling invoices and purchase orders, and raising purchase orders as required.
• Generating regular reports from the AMS system and uploading certificates and reports for locations.
• Supporting the Facilities Manager with the Facilities Calendar and upcoming bookings.

Skills

IT skills

English proficiency

Time management

Tools

Microsoft Office

Excel

Job description

Earn £15.50 per hour in a role where accuracy and reliability are genuinely valued.

This is an immediate start, three month temporary Facilities Administrator position, offering a steady and structured environment to settle straight into.

You’ll become a trusted part of a busy Facilities team, helping keep data, compliance records and day to day admin running smoothly.

As a Facilities Administrator, you will benefit from:

• Immediate start, so no lengthy wait to get going
• A supportive, well established team environment
• Full training and systems induction to help you settle in quickly
• Consistent, structured working hours

As a Facilities Administrator, your responsibilities will include:

• Providing administrative support to the Facilities team, processing tickets and faults and updating end users
• Sourcing tradespeople and suppliers in line with agreed service level agreements
• Updating and monitoring the compliance dashboard
• Reconciling invoices and purchase orders, and raising purchase orders as required
• Generating regular reports from the AMS system and uploading certificates and reports for individual locations
• Supporting the Facilities Manager with the Facilities Calendar, keeping sites informed of upcoming bookings

As a Facilities Administrator, your experience will include:

• Strong IT skills, including confident use of Microsoft Office and Excel
• A proven ability to follow a schedule of work accurately
• A good level of written and spoken English
• Confidence managing your own workload and time effectively
• Previous experience in a similar administrative role, or an understanding of the health and social care sector, is desirable but not essential

While Rubicon uses AI to help speed up processes across the business, every application is reviewed by a human to ensure the right decision is made.