Facilities Administrator

HS2 Ltd; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join HS2 Ltd as a Facilities Administrator in Birmingham to support Britain's largest construction project. You'll manage administrative duties for the Facilities team, ensuring high standards in safety and compliance while providing excellent customer service to all visitors. This role offers an exciting opportunity to be part of a dynamic team working on critical infrastructure.

Benefits

Flexible working available for some roles

Travel allowance for eligible candidates

Family friendly leave policies

Health risk assessments

Access to employee assistance programmes

Access to annual flu vaccinations

Qualifications

• IT literate with a good working knowledge of Office 365.
• Excellent verbal/written communication skills.
• Positive outlook and attention to detail.

Responsibilities

• Providing general admin support to the Facilities management team.
• Updating health & safety compliance systems.
• Day-to-day operation of the front of house desk.

Skills

Communication verbale/écrite

Service à la clientèle

Attention aux détails

Tools

Office 365

Job description

Are you looking to progress your career by working on Britain’s biggest construction project?

Balfour Beatty VINCI is working with a range of organisations to design and build 90km West Midlands stretch of HS2 - Britain’s new high speed railway. Our work is essential to enable HS2 trains to travel between London and Birmingham as well as continue their journey up to Manchester. It’s an incredibly exciting time to join us - we’re at peak construction with work really ramping up on a broad range of assets including bridges, tunnels and viaducts. Plus you’d join 9,000 people across 72 nationalities working on this exciting section of HS2 across the region.

We currently have an exciting opportunity to join our team as a Facilities Administrator within the Facilities Function.This role will be based on site in Birmingham, there will also be requirement to travel to other sited within Birmingham

Role Responsibilities;

• Providing general admin support to the Facilities management team. ·
• Updating relevant H&S compliance systems and databases. ·
• Supporting the Senior Facilities & Health and Safety Manager in creating monthly reports & updating KPI’s for presentation to senior management. ·
• Liaising with Office and Facilities Managers and the wider Facilities supply chain regarding the status of work being undertaken on our premises. ·
• Day to day operation of the front of house desk, providing first class customer service ·
• Processing train, hotel and flight bookings. ·
• Ensuring that meeting rooms are checked throughout the day and that any faults are proactively identified. ·
• Proactively identifying and reporting repairs, maintenance or cleaning issues that require resolving. · Supporting health and safety inspections and cleaning audits as required.

Experienced required

• IT literate with a good working knowledge of Office 365 and the usual Microsoft packages. -
• Excellent verbal/written communication skills. - Confident in dealing with people at all levels. -
• Excellent customer service skills with a friendly and helpful manner. -
• Positive outlook – every day is different in Facilities! -
• Attention to detail and great observation skills.
  

Please note candidates will need to have a current valid right to work in the UK to be considered for this role.

Benefits of working with us

• Flexible working available for some roles

• Travel allowance for eligible candidates

• Family friendly leave policies

• Health risk assessments

• Access to employee assistance programmes

• Access to annual flu vaccinations

About Balfour Beatty VINCI

Balfour Beatty VINCI is a long-established joint venture between two powerhouses for the delivery of critical infrastructure across rail, transport and other iconic projects in the UK and beyond. We started working together over 30 years ago to deliver the Channel Tunnel, as members of the TransManche Link consortium. In the Midlands, it is Balfour Beatty VINCI’s role to design and build the route, ready for tracks and signalling to be installed. Our work with HS2 Balfour Beatty VINCI have been awarded a 90km section of the HS2 project from Long Itchington in Warwickshire to the centre of Birmingham and then on to Handsacre in Staffordshire.

Overall, we will be building the following across all our sites:

• 9.3km of viaducts

• 2 twin bore tunnels and 2 cut and cover tunnels

• 28 underbridges and 11 underpasses

Diversity and Inclusion

Balfour Beatty VINCI (BBV) is delivering equal opportunities for everyone that is part of the team and for people that are yet to join us. We are an inclusive employer and welcome people from all backgrounds to come and join our team, including people with different physical abilities and neuro diversities. We are working to represent the communities Balfour Beatty VINCI works in through our workforce. We have embedded Equality,Diversity and Inclusivity (ED&I) Champions across our sites and are guided by strong accreditations that ensure we demonstrate our ability to support our people effectively. We care about being inclusive and that means we encourage applications from people with diverse set of backgrounds and experiences. BBV is a Disability Confident Leader and we welcome applications from candidates with a disability.

We recognise and respect that people work in different ways and we are open to discussing what flexibility you may need during the recruitment process, balanced against our project requirements.