Administrator – Health, Safety & Facilities

Recruitment Avenue; Leicester; On-site; GBP 25,000 - 27,000; Full time

Job summary

A leading company is seeking a Facilities Administrator to ensure the smooth running of its HQ office while supporting health and safety tasks. Responsibilities include organizing travel, developing events, and maintaining the facilities. The ideal candidate will possess strong organizational skills, attention to detail, and excellent communication abilities, contributing to a safe and welcoming environment.

Benefits

6 weeks holiday (including bank holidays)

Free on site car parking

Enhanced Maternity and Adoption Leave

Pension and life insurance scheme

Discounted car hire rates

20% discount on EE mobile phone contracts

Discounted hotel rates through Accor Group

Cycle2Work

Free annual eye tests

Confidential legal and support service through BUPA

Responsibilities

• Organise and book travel for employees in the UK.
• Provide cover for reception and occasional support to the Leicester Post Room as needed.
• Assist with new and ongoing health and safety initiatives.
• Keep accurate records of health and safety activities.

Skills

Attention to detail

Problem-Solving

Verbal communication

Written communication

Teamwork

Using initiative

Using Excel

Using Word

Using Google

Job description

Administrator – Health, Safety & Facilities

Recruitment Avenue

GBP 25,000 - 27,000

As a Facilities Administrator, you will ensure the smooth running of the HQ office, whilst supporting health and safety administration tasks.

This role requires strong organisational skills, attention to detail, and a commitment to fostering a safe and welcoming environment for all.

Whilst primarily focused on the UK, this role will also include support to other countries in the UK, Ireland, and Nordics cluster.

Main duties of the role:

• Organise and book travel for employees in the UK, including flights, trains, car hire, and accommodation.
• Support in developing and organising events at HQ to boost employee engagement.
• Provide cover for reception and occasional support to the Leicester Post Room as needed.
• Assist with new and ongoing health and safety initiatives.
• Ensure HQ offices are well-maintained by liaising with the landlord and suppliers. This will include repairs, cleaning, and upkeep of facilities such as heating, ventilation, and air conditioning systems.
• Help investigate accidents, incidents, near misses, and other health and safety concerns, ensuring corrective actions are taken.
• Keep accurate records of health and safety activities, including incident reports, risk assessments, and compliance records.
• Serve as the primary contact for the First Aid Programme for HQ & Operations, managing bookings, invoicing, and monitoring activities.

Key skills and attributes required:

• Attention to detail is essential.
• Strong Problem-Solving Abilities
• Friendly and professional
• Excellent verbal and written communication
• Ability to work well as part of a team and as an individual using their own initiative.
• Sound knowledge of using Excel, Word, and Google

What we can offer you:

• Competitive Basic Salary
• Starting on 6 weeks holiday (including bank holidays), increasing with length of service
• Free on site car parking
• Enhanced Maternity and Adoption Leave (subject to service and earning qualifications)
• Pension and a life insurance scheme
• Discounted car hire rates across our network
• 20% discount on EE mobile phone contracts*
• Discounted hotel rates through the Accor Group after 12 months service*
• Cycle2Work*
• Free annual eye tests
• Confidential legal and support service through BUPA