Facilities Coordinator

The Caraires Consultancy; Lutterworth; On-site; GBP 33,000; Full time

Job summary

A leading consultancy is seeking an office-based Reception/Facilities Coordinator for a 12-month fixed-term contract. This role encompasses managing the reception, maintaining client assets, and supporting health and safety standards in a dynamic office environment. The ideal candidate will have at least 2 years' experience in office facilities, complemented by strong administrative and communication skills.

Qualifications

• 2 years relevant experience in an office/facilities environment.
• Experience in a wide range of administration functions.
• Ability to prioritise and work independently.

Responsibilities

• Manning a reception area, ensuring a secure environment.
• Maintaining the client's asset register and coordination of meeting room bookings.
• Supporting health and safety procedures and managing fire drills.

Skills

IT confidence

Methodical

Professional communication

Job description

Lutterworth - office based.

12 month fixed term contract (starting on a temporary basis initially)

4 days a week Monday - Thursday ( 30 hours) - £32376 pro rata - £17.18 per hour.

Key Accountabilities:

1. Manning a quiet reception area responsible for maintaining and developing current standards of all facilities - ensure a positive, secure and safe working environment for colleagues/visitors/contractors.
2. Key holder responsibility
3. Develop and maintain client's asset register
4. Define the process for booking of meeting rooms to enable colleagues to self serve.
5. Coordinate planned maintenance and certification such as Fire Extinguishers, Fire Alarms.
6. Assist the fire wardens in carrying out the weekly fire alarm test and annual fire drills
7. Support the outsourced Health and Safety Team and ensure risk assessments are in date

Knowledge and Experience required.

1. 2 years relevant experience in an office/facilities environment
2. Experience in a wide range of administration functions - IT confidence
3. Methodical, ability to prioritise ability to work independently.
4. Calm, professional communication style

This role reports to the Senior People and Culture Partner